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Employers

Employer Bulletin

All Employers
Vol. 17, No. 3
January 27, 2000

Correction:

The schedule for upcoming Wisconsin Retirement System (WRS) public benefit information sessions, published in the January 1, 2000 Trust Fund News, contained some information that may be confusing to readers. To make reservations for CESA #4's March 14 and 15 Interactive Television Presentations only, please call Carol Popelka at (608) 786-4827. No reservations are needed for the other presentations. For more information on all of the scheduled presentations, refer to Employer Bulletin Vol. 16, No. 19 (December 15, 1999).

WRS Monthly Retirement Remittance Reports (ET-1515) for 2000 Included with this Bulletin

Enclosed is your 12-month supply of Wisconsin Retirement System (WRS) Monthly Retirement Remittance Reports (ET-1515) for 2000. Use these forms each month to report earnings paid in 2000 and Wisconsin Retirement System (WRS) contributions remitted for calendar year 2000.

Helpful Hints for Completing WRS Remittance Reports

Each month, please submit the remittance report with your payment to the Department of Employe Trust Funds (ETF) by the due date printed on each form. Remember to mail your reports and payments as early as possible to ensure they are received by ETF's bank on or before the due date. Wisconsin Administrative Code § ETF 10.64 requires ETF to assess an interest charge on all late reports, regardless of the date mailed. You must submit a report each month of the calendar year even if there are no earnings to report. Timeliness - The following are time considerations, by type of payment:

  • If you pay by check, the date used to determine whether a report is late is the date received at DRAWER 901, Milwaukee WI 53293-0001 (Firstar Bank Milwaukee, N.A.), and not the date of the postmark.
  • If you use the wire transfer method, you must complete the transaction by 10:00 a.m. on the report due date. Our office must receive the report (ET-1515) five to seven days prior to the wire transfer.
  • State agencies that remit payments through WiSMART must have the report and evidence of payment (list of payment vouchers) in the ETF mail room, 801 W. Badger Rd., by 4:30 p.m. on the report due date.

In processing the WRS Monthly Retirement Remittance Report (ET-1515), keep the following points in mind:

  1. Original Copy - Send the original (first) copy of the remittance report to ETF. Keep the second copy for your records.
  2. Reporting Month - Be sure that the information on the report corresponds with the preprinted Reporting Month.
  3. Earnings - Verify that the amounts entered for earnings are correct and are posted to the proper employment category. Our processing system verifies the contribution amount based on employment category.
  4. Total Earnings - Add the earnings for all employment categories listed on your report. Enter the total in the "Total Earnings" block. Please enter this amount even if reporting earnings in only one category. If reporting "No Earnings," insert zero (0) in the "Total Earnings" block.
  5. Over- or Underpayment and/or Interest Due for Late Reporting - Use this box only if you received a notice from ETF instructing you to do so. Some employers are incorrectly using this box to force the contribution report total to equal the payment amount. It is not necessary to do this. For example, if WRS contributions are calculated for each employe and the contributions are totaled for a given category, then the total usually varies a few cents from the answer derived by multiplying the total employe earnings in a given category by the contribution rate. It is acceptable to use the total of the actual contributions. ETF's processing system was designed to allow for these small variances.
  6. Invoiced Items - The complete invoice number - all seven digits (for example, 0001234) - must be written on the ET-1515 in the "Invoice Detail" block. The amount of all invoiced items must equal the amount entered on Line 3 of the WRS Monthly Retirement Remittance Report.

Detailed instructions on completing the WRS Monthly Retirement Remittance Report (ET-1515) are contained in Chapter 7 of the WRS Administration Manual (ET-1127, Rev. 05/99).

Prompt Payment of Over/Under Balances or Interest Due Notices

We continue to contact employers with out-standing WRS over/under balances. Upon receipt of an Over/Underpayment and/or Interest Due Notice (ET-1517), please follow the instructions on the second page of the notice. Payment should be made promptly on your next remittance report if you have underpaid. If you have overpaid, ETF's notice to you will explain how to take a credit on your next payment. Please contact the ETF contact person listed at the end of this Bulletin if you have questions about an ETF notice on underpayments or overpayments.

Wire Transfer Method of Payment of WRS Contributions

The wire transfer method for making contribution payments to the Wisconsin Retirement System allows employers to receive interest on their money up to the due date. Once the wire transfer method has been arranged, employers send their WRS Monthly Retirement Remittance Report (ET-1515) to ETF (without payment) five to seven days prior to the wire transfer. ETF supplies mailing labels for this purpose. Employers then instruct their banks to wire payment to Firstar Bank Milwaukee, N.A., before 10:00 a.m. on the due date noted on the WRS remittance report.

To begin this method of payment, please call the ETF contact person listed at the end of this Bulletin.

Employer IVR Reporting

An Employer Bulletin will be mailed shortly explaining a new method of processing WRS Monthly Remittance Reports. You can expect this Bulletin within the next two weeks.

ETF Contact Person for WRS Remittance Processing

For questions related to WRS Remittance Reports, the wire transfer method of payment, or Over/Underpayment and/or Late Interest Due Notices, please contact Ron Diehl at (608) 266-2737, FAX (608)266-5801 or TTY(608)267-0676. You can also email Ron at ron.diehl@etf.state.wi.us. Please include your phone number in all correspondence.

 

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