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Employer Bulletin

All Employers
Vol. 17, No. 8
April 11, 2000

Notice of Public Hearing for Draft Electronic Reporting Rule

The Department of Employe Trust Funds (ETF) will hold a public hearing to discuss a proposed rule creating Wis. Admin. Code § ETF 10.60 (2) and renumbering § ETF 10.60 (2) and (3). This rule change is related to electronic reporting of annual detail to the Wisconsin Retirement System (WRS). A draft of the proposed rule is included in this Bulletin.

The public hearing will be held on Monday, May 1, 2000, at 9:00 a.m. in Room 2B on the 2nd Floor of ETF, 801 West Badger Road, Madison. The public record on this proposed rule will be held open until 4:30 p.m. on May 5, 2000, to permit the submission of written comments from persons unable to attend the public hearing in person, or who wish to supplement testimony offered at the hearing. Any such written comments should be addressed to Mary Hensen, Division of Employer Services, Department of Employe Trust Funds, P.O. Box 7931, Madison, Wisconsin 53707-7931 or e-mail

Summary of Proposed Rule

Each January, employers participating in the WRS report the preceding year's annual earnings, hours, employe paid and additional contributions for active employes covered by the WRS. As of January 1, 2000, there were 1,289 employers with 257,436 WRS participating employes. During the 1999 annual reporting period, data for 84% of these employes was reported electronically. Although most large employers do report electronically, many continue to report annual detail transactions on paper.

This rule requires all WRS employers with more than 250 employes to report annual transactions via electronic media (tape, disk, cartridge, etc.). The format for electronic reporting is provided in Chapter 12 of the WRS Administration Manual (ET-1127). Employers reporting electronically for the first time must send a test file for approval prior to implementing electronic reporting (see Subchapter 1200 in the above referenced manual).

Reason for Creating New Rule

Electronic reporting eliminates transposition errors in completing paper reports, eliminates keying errors at ETF, and results in efficiencies for both employers and ETF by:

  • Eliminating the handling and processing of paper reports
  • Eliminating manual data entry
  • Ensuring the accurate update of participant accounts
  • Reducing annual reconciliation discrepancies that must be resolved through employer contact
  • Allowing more timely distribution of annual Statement of Benefits

The requirements in this rule for electronic reporting are similar to those of the Internal Revenue Service.

Text of Draft Rule

The proposed rule printed below is a draft. It has not been approved by the Employe Trust Funds Board or the Legislature.


SECTION 2. Section ETF 10.60 (2) is created to read:

ETF 10.60 (2) Every employer which employs 250 or more employes shall submit the detailed annual earnings report required in the administration of subch. II of ch. 40, Stats., in an electronic format designated by the department.

SECTION 2. Section ETF 10.60 (2) is renumbered to ETF 10.60 (3).

SECTION 3. Section ETF 10.60 (3) is renumbered to ETF 10.60 (4).


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