Vol. 17, No. 8
April 11, 2000
Notice of Public Hearing for Draft Electronic Reporting
The Department of Employe Trust Funds (ETF) will hold a public
hearing to discuss a proposed rule creating Wis. Admin. Code §
ETF 10.60 (2) and renumbering § ETF 10.60 (2) and (3). This
rule change is related to electronic reporting of annual detail
to the Wisconsin Retirement System (WRS). A draft of the proposed
rule is included in this Bulletin.
The public hearing will be held on Monday, May 1, 2000,
at 9:00 a.m. in Room 2B on the 2nd Floor of ETF, 801 West
Badger Road, Madison. The public record on this proposed rule will
be held open until 4:30 p.m. on May 5, 2000, to permit the submission
of written comments from persons unable to attend the public hearing
in person, or who wish to supplement testimony offered at the hearing.
Any such written comments should be addressed to Mary Hensen, Division
of Employer Services, Department of Employe Trust Funds, P.O. Box
7931, Madison, Wisconsin 53707-7931 or e-mail firstname.lastname@example.org.
Summary of Proposed Rule
Each January, employers participating in the WRS report the preceding
year's annual earnings, hours, employe paid and additional contributions
for active employes covered by the WRS. As of January 1, 2000, there
were 1,289 employers with 257,436 WRS participating employes. During
the 1999 annual reporting period, data for 84% of these employes
was reported electronically. Although most large employers do report
electronically, many continue to report annual detail transactions
This rule requires all WRS employers with more than 250 employes
to report annual transactions via electronic media (tape, disk,
cartridge, etc.). The format for electronic reporting is provided
in Chapter 12 of the WRS Administration
Manual (ET-1127). Employers reporting electronically for the
first time must send a test file for approval prior to implementing
electronic reporting (see Subchapter 1200 in the above referenced
Reason for Creating New Rule
Electronic reporting eliminates transposition errors in completing
paper reports, eliminates keying errors at ETF, and results in efficiencies
for both employers and ETF by:
- Eliminating the handling and processing of paper reports
- Eliminating manual data entry
- Ensuring the accurate update of participant accounts
- Reducing annual reconciliation discrepancies that must be resolved
through employer contact
- Allowing more timely distribution of annual Statement of
The requirements in this rule for electronic reporting are similar
to those of the Internal Revenue Service.
Text of Draft Rule
proposed rule printed below is a draft. It has not been approved
by the Employe Trust Funds Board or the Legislature.
SECTION 2. Section ETF 10.60 (2) is created to read:
ETF 10.60 (2) Every employer which employs 250 or more employes
shall submit the detailed annual earnings report required in the
administration of subch. II of ch. 40, Stats., in an electronic
format designated by the department.
SECTION 2. Section ETF 10.60 (2) is renumbered to ETF 10.60 (3).
SECTION 3. Section ETF 10.60 (3) is renumbered to ETF 10.60 (4).