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Employers

Employer Bulletin

All Employers
Vol. 17, No. 28
December 11, 2000

Deadlines Announced for 2000 WRS Annual Reports; WRS Annual Reconciliation Information; Variable Election Form Reminder

Deadlines Announced for 2000 WRS Annual Reports

It is critical that you meet the deadlines stated below for submitting 2000 Annual Reports and December 2000 WRS Monthly Retirement Remittance Reports. With your help, the Department of Employee Trust Funds (ETF) will be able to complete the following tasks in a timely manner:

  • Reconcile all earnings reported for 2000
  • Prepare and distribute 2000 Statements of Benefits
  • Calculate 2002 contribution rates

REPORT NAME

EMPLOYER GROUPS

DUE DATE

WRS 2000 Annual Report All Employers January 31, 2001
December 2000 WRS Monthly Retirement Remittance Report, ET-1515 (REV 11/98) Local Employers
State Employers (Teachers)
State Employers (All Others)
January 31, 2001
January 31, 2001
January 20, 2001

ETF Recommends Electronic Media Reporting

Electronic Media Reporting is required for employers with 250 or more employees. Electronic Media Reporting greatly increases efficient processing of annual reports and reduces the risk of keying errors and number transposition. Specific information on Electronic Media Reporting is covered in Chapter 12, WRS Administration Manual, ET-1127 (REV 5/99). If you are interested in reporting via electronic media or if you have questions regarding this method of annual reporting, please contact Dale Ferron at (608) 266-0728.

Instructions for Reconciling Your WRS Earnings

Please refer to Chapter 9, WRS Administration Manual, ET-1127 (REV 5/99) for guidance on reconciling your WRS 2000 earnings. In addition to the information provided in the administration manual, ETF is providing the following reports to assist you in the reconciliation process:

  • Employee Transaction Report

    Employee Transactions for 2000 (including additional contributions) that have been processed through December 8, 2000 are included. Earning totals by employment categories are located at the end of the report.

  • Employee Suspended Transaction Report

    Suspended Employee Transactions for 2000 that have been received by ETF, but not processed are listed. Posting to the employee's account has not occurred due to incomplete or inaccurate information on the submitted transaction report. ETF is reviewing and processing these transactions.

  • Contributions Total Report

    Employment category total earnings and additional contributions that have been reported to ETF on the WRS Monthly Retirement Remittance Report, ET-1515 (REV 11/98) for January through October 2000 are provided. Note: In some cases November 2000 earnings are included for employers who have filed the November 2000 report early.

The chart below illustrates how to use these reports for employee transactions and monthly retirement remittance reports as well as how to add this information to transactions and monthly retirement remittance reports not yet reported to the WRS. The totals of all individual employee earnings transactions should equal the totals of all earnings for monthly retirement remittances.

Annual Reconciliation Process

Employee Transaction Reports





 = 

Monthly Retirement Remittance Reports

REPORTED TO WRS




 + 

NOT REPORTED TO WRS REPORTED TO WRS




 + 

NOT REPORTED TO WRS
Earnings (by employment category) on the Employee Transaction Reports

AND

Earnings (by employment category) from the Employee Suspended Transaction Report
January 3, 2000 to December 1, 2000
Earnings (by employment category) on the Annual Transaction Report

AND

Earnings (by employment category) from any 2000 terminations not yet reported to the WRS
Earnings (by employment category) on the Contributions Total Report (January - October 2000) Earnings (by employment category) on the WRS Monthly Retirement Remittance Reports for November and December 2000

General Annual Reporting Reminders

WRS participating employers currently report the 2000 WRS annual earnings using one of three methods:

  • Electronic media
  • Preprinted Employee Transaction Report, ET-2533 (REV 11/99)
  • Employer custom printed report

The following reminders pertain to all employers with fiscal year employees, no matter which reporting method is used.

  • Fiscal year employees include teachers (employment categories 10 and 11), educational support personnel (employment category 12) and judges (employment categories 05, 07 and 08).
  • Transactions reported for fiscal year employees must include January through June fiscal year hours and earnings in addition to 2000 calendar year hours and earnings if the fiscal year employee was actively employed all calendar year.
  • Fiscal year hours and earnings for an employee can never be more than the employee's calendar year hours and earnings.

Additional Notes:

The columns labeled, "Employee Required Contributions" and "Benefit Adjustment Contributions," are to be used only when you have actually deducted an amount from your employee's paycheck. Do not use these columns to report total employee required and benefit adjustment contributions that have been paid on behalf of the employee by the employer.

IMPORTANT: You cannot change an employee's name on the annual report by crossing out the current name and writing the new name. You must submit an Employee Identification/Correction Change, ET-2810, to complete this change. See Chapter 5 of the WRS Administration Manual, ET-1127 (REV 5/99) for instructions about changing an employee's name.

If you are reporting an employee who is on leave of absence on your annual report, refer to Chapter 9 of the WRS Administration Manual, ET-1127 (REV 5/99) for the appropriate action code.

Include only transactions that apply to the year being reported. An employee who terminates employment in December, but who is not paid final earnings until January, must be treated as an active employee on the 2000 annual report. You will report the termination date and final earnings in January 2001.

Specific Guidelines for Annual Reporting

Use the criteria listed in the table on page four to report your annual detail, depending on the method you use to report to ETF.

Guidelines For Annual Reporting

ELECTRONIC REPORTERS

(Tape, Diskette, Cartridge)

PAPER REPORTERS

(Pre-printed Employee Transaction Report, (ET-2533))

PAPER REPORTERS

(Employer Custom-Printed Annual Report)

Follow the specifications as defined in Chapter 12 of the WRS Administration Manual, ET-1127 (REV 5/99). Electronic Reporters must submit the Electronic Reporter Transmittal, ET-2536 (REV 9/98) with the annual report tape, cartridge, disk, etc. A copy of the transmittal form is on our Internet site at: etf.wi.gov under Employer Forms and Brochures. Additional copies of this form may be ordered by calling ETF Supply and Mail Services at (608) 266-3302. The pre-list report is preprinted with the report date, employee name, employee Social Security number, action code and action date. If there are employees listed on your report that have terminated, cross the name off the pre-list and immediately report the termination on a separate ET-2533 using a 2000 report date, if you previously did not report the termination.

Follow the instructions as noted in Chapter 9 of the WRS Administration Manual, ET-1127 (REV 5/99). If you are using your own reporting format for the first time, you must have the format pre-approved by ETF prior to submitting your 2000 annual report. For pre-approval, submit a sample copy of your reporting format to Dale Ferron, P.O. Box 7931, Madison WI 53707-7931.

Contact ETF Staff For Questions Regarding WRS Annual Reporting

For more questions regarding the WRS Annual Report format, contact Dale Ferron at (608) 266-0728. If you have questions on how to report an employee's hours and/or earnings, contact the Employer Communication Center at (608) 264-7900.

Variable Election Form Reminder

Employees hired before December 30, 2000 have an opportunity to enroll in the variable trust fund with variable participation effective January 1, 2001. ETF is still waiting for the Supreme Court determination on 1999 Wisconsin Act 11. However, in order to implement an employee's Variable Election option, paperwork must be on file here at ETF. For employees other than new hires, the deadline for submitting the Election to Participate in the Variable Trust Fund (ET-2356) form for an effective date of January 1, 2001 is December 29, 2000.

If the December 29, 2000 deadline is missed, active employees can still choose to participate in the Variable. However, their begin date would be the first of the year following the receipt of the Election form. For new WRS participants, variable participation is effective the first day of WRS-covered employment if the election form is received by ETF within 30 calendar days after the employee's WRS coverage begin date.

Please make sure that your newly hired employees that are eligible to participate in the WRS receive a copy of the Election to Participate in the Variable Trust Fund (ET-2356) form when hired, so they have a chance to enroll in the variable program within 30 calendar days of hire. For example, if the employee begins WRS employment on December 4, 2000 and ETF receives their variable election on January 2, 2001, the employee will have variable participation effective January 1, 2001 (the election form was received by ETF within 30 calendar days of hire).

New WRS participants who file their election form with ETF 31 or more calendar days after their WRS coverage begin date, will have variable participation effective January 1 of the year after the year ETF receives a copy of the election form.

Please make sure to submit all WRS enrollments timely so ETF can create the participant's WRS account and validate the variable election when received from the employee.

 

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