ETF Recommends Electronic Media Reporting
Electronic Media Reporting is required for employers with 250 or more employees. Electronic Media Reporting greatly increases efficient processing of annual reports and reduces the risk of keying errors and number transposition. Specific information on Electronic Media Reporting is covered in Chapter 12, WRS Administration Manual, ET-1127 (REV 5/99). If you are interested in reporting via electronic media or if you have questions regarding this method of annual reporting, please contact Dale Ferron at (608) 266-0728.
Instructions for Reconciling Your WRS Earnings
Please refer to Chapter 9, WRS Administration Manual, ET-1127 (REV 5/99) for guidance on reconciling your WRS 2000 earnings. In addition to the information provided in the administration manual, ETF is providing the following reports to assist you in the reconciliation process:
The chart below illustrates how to use these reports for employee transactions and monthly retirement remittance reports as well as how to add this information to transactions and monthly retirement remittance reports not yet reported to the WRS. The totals of all individual employee earnings transactions should equal the totals of all earnings for monthly retirement remittances.
General Annual Reporting Reminders
WRS participating employers currently report the 2000 WRS annual earnings using one of three methods:
The following reminders pertain to all employers with fiscal year employees, no matter which reporting method is used.
The columns labeled, "Employee Required Contributions" and "Benefit Adjustment Contributions," are to be used only when you have actually deducted an amount from your employee's paycheck. Do not use these columns to report total employee required and benefit adjustment contributions that have been paid on behalf of the employee by the employer.
IMPORTANT: You cannot change an employee's name on the annual report by crossing out the current name and writing the new name. You must submit an Employee Identification/Correction Change, ET-2810, to complete this change. See Chapter 5 of the WRS Administration Manual, ET-1127 (REV 5/99) for instructions about changing an employee's name.
If you are reporting an employee who is on leave of absence on your annual report, refer to Chapter 9 of the WRS Administration Manual, ET-1127 (REV 5/99) for the appropriate action code.
Include only transactions that apply to the year being reported. An employee who terminates employment in December, but who is not paid final earnings until January, must be treated as an active employee on the 2000 annual report. You will report the termination date and final earnings in January 2001.
Specific Guidelines for Annual Reporting
Use the criteria listed in the table on page four to report your annual detail, depending on the method you use to report to ETF.
Guidelines For Annual Reporting
Contact ETF Staff For Questions Regarding WRS Annual Reporting
For more questions regarding the WRS Annual Report format, contact Dale Ferron at (608) 266-0728. If you have questions on how to report an employee's hours and/or earnings, contact the Employer Communication Center at (608) 264-7900.
Variable Election Form Reminder
Employees hired before December 30, 2000 have an opportunity to enroll in the variable trust fund with variable participation effective January 1, 2001. ETF is still waiting for the Supreme Court determination on 1999 Wisconsin Act 11. However, in order to implement an employee's Variable Election option, paperwork must be on file here at ETF. For employees other than new hires, the deadline for submitting the Election to Participate in the Variable Trust Fund (ET-2356) form for an effective date of January 1, 2001 is December 29, 2000.
If the December 29, 2000 deadline is missed, active employees can still choose to participate in the Variable. However, their begin date would be the first of the year following the receipt of the Election form. For new WRS participants, variable participation is effective the first day of WRS-covered employment if the election form is received by ETF within 30 calendar days after the employee's WRS coverage begin date.
Please make sure that your newly hired employees that are eligible to participate in the WRS receive a copy of the Election to Participate in the Variable Trust Fund (ET-2356) form when hired, so they have a chance to enroll in the variable program within 30 calendar days of hire. For example, if the employee begins WRS employment on December 4, 2000 and ETF receives their variable election on January 2, 2001, the employee will have variable participation effective January 1, 2001 (the election form was received by ETF within 30 calendar days of hire).
New WRS participants who file their election form with ETF 31 or more calendar days after their WRS coverage begin date, will have variable participation effective January 1 of the year after the year ETF receives a copy of the election form.
Please make sure to submit all WRS enrollments timely so ETF can create the participant's WRS account and validate the variable election when received from the employee.