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Employers

Employer Bulletin

All WRS Employers
Vol. 19, No. 4
January 30, 2002

Bulletin Contains WRS Monthly Retirement Remittance Reports (ET-1515) for 2002

Enclosed is your 12-month supply of Wisconsin Retirement System (WRS) Monthly Retirement Remittance Reports (ET-1515) for 2002. Use these forms each month to report earnings paid in 2002 and Wisconsin Retirement System (WRS) contributions remitted for calendar year 2002. You do not need to use these forms if you report through the Department's Employer Interactive Voice Response (IVR) System. For more information on using the Employer IVR System, please see pages three and four.

Helpful Hints for Completing WRS Remittance Reports

Each month, submit the remittance report with your payment to the Department of Employee Trust Funds (ETF) by the due date printed on each form. You must submit a report each month of the calendar year, even if there are no earnings to report. Remember to mail your reports and payments as early as possible to ensure they are received by ETF's bank on or before the due date. Wisconsin Administrative Code § ETF 10.64 requires ETF to assess an interest charge on all late reports, regardless of the date mailed.

Timeliness - The following are time considerations, by type of payment:

  • By Check: Date received at DRAWER 901, Milwaukee WI 53293-0001 (Firstar Bank Milwaukee, N.A.) determines timeliness, not the date of the postmark.
  • By Wire Transfer Method: Complete the transaction by 10:00 a.m. on the report due date. ETF must receive the report (ET-1515) five to seven days prior to the wire transfer.
  • By WiSMART (State agencies): Evidence of payment (list of payment vouchers) and the report must be in the ETF mail room, 801 W. Badger Rd., by 4:30 p.m. on the report due date.
  • By IVR (Local employers): Complete the transaction at least four business days prior to the report due date. You can key the report up to 30 days in advance of the due date for payment on the due date.

When processing the WRS Monthly Retirement Remittance Report (ET-1515), keep the following points in mind:

  1. Original Copy - Send the original (first) copy of the remittance report to ETF. Keep the second copy for your records. IVR reporters - keep both copies and do not send a copy to ETF. During your entry into the IVR, request a fax copy of the report for your records.
  2. Reporting Month - Be sure that the information on the report corresponds with the preprinted Reporting Month.
  3. Earnings - Verify that the amounts entered for earnings are correct and are posted to the proper employment category. Our processing system verifies the contribution amount based on the contribution rate of employment category.
  4. Total Earnings - Add the earnings for all employment categories listed on your report. Enter the total in the "Total Earnings" block. Please enter this amount even if reporting earnings in only one category. If reporting "No Earnings," insert zero (0) in the "Total Earnings" block.
  5. Over or Underpayment and/or Interest Due for Late Reporting - Use this box only if you received a notice from ETF instructing you to do so. Some employers are incorrectly using this box to force the contribution report total to equal the payment amount. It is not necessary to do this. For example, if WRS contributions are calculated for each employee and the contributions are totaled for a given category, then the total usually varies a few cents from the answer derived by multiplying the total employee earnings in a given category by the contribution rate. It is acceptable to use the total of the actual contributions. ETF's processing system was designed to allow for these small variances.
  6. Invoiced Items - The complete invoice number - all seven digits (for example, 0001234) - must be written on the ET-1515 in the "Invoice Detail" block. The amount of all invoiced items must equal the amount entered on Line 3 of the WRS Monthly Retirement Remittance Report. Please make sure to use a minus sign (-) if the invoice is a credit.

Detailed instructions on completing the WRS Monthly Retirement Remittance Report (ET-1515) are contained in Chapter 7 of the WRS Administration Manual (ET-1127, REV 05/99).

Prompt Payment of Over/Under Balances or Interest Due Notices

The Department contacts employers with outstanding WRS over/under balances. Upon receipt of an Over/Underpayment and/or Interest Due Notice (ET-1517), please follow the instructions on the second page of the notice. Payment should be made promptly on your next remittance report if you have underpaid. If you have overpaid, ETF's notice to you will explain how to take a credit on your next payment. Please call the ETF contact person listed at the end of this Bulletin if you have questions about an ETF notice on underpayments or overpayments.

Wire Transfer Method of Payment of WRS Contributions

The wire transfer method for making contribution payments to the Wisconsin Retirement System allows employers to receive interest on their money up to the due date. Once the wire transfer method has been arranged, employers send their WRS Monthly Retirement Remittance Report (ET-1515) to ETF (without payment) five to seven days prior to the wire transfer. ETF supplies mailing labels for this purpose. Employers then instruct their banks to wire payment to Firstar Bank Milwaukee, N.A., before 10:00 a.m. on the due date noted on the WRS remittance report.

To begin this method of payment, please call the ETF contact person listed at the end of this Bulletin.

Employer IVR System Reporting

Local government employers under the Wisconsin Retirement System (WRS) may use the IVR System to submit WRS contributions. This system is used to report earnings and pay contributions, over/under payments and invoices to the WRS. The Employer IVR System serves as an alternative to the process of completing Monthly Retirement Remittance Reports (ET-1515) and the mailing of payments to the State Bank. The IVR System works as follows:

  • To access the Employer IVR System, dial the toll-free telephone number or the local access telephone number shown on the cover of the Employer IVR Instructions pamphlet.
  • Follow the IVR voice menus to submit Monthly Retirement Remittance Report contribution information.
  • Use the IVR System to verify contribution rate calculations by employment category online to help reduce the number of over/under notices issued.
  • Use the IVR System to verify the total WRS monthly payment and receive a copy of your Monthly Retirement Remittance Report (either by fax or mail).
  • When the IVR reporting process is complete, ETF will collect the contribution amount due directly from the employer's bank account via an Automated Clearing House (ACH) transaction. This collection will be completed on the last business day of the month unless the employer selects an earlier or later collection date. A later collection date will result in a late interest assessment to the employer. A minimum of four banking days are required to complete the ACH transaction.

If you are interested in using the Employer IVR System for the first time to process your WRS contributions, the following steps should be taken:

  1. Complete an Automated Clearing House (ACH) Direct Withdrawal Authorization (ET-1734) found on our Internet site at etf.wi.gov under "Employer Forms and Brochures" and forward it to Todd Anderson at ETF using the address at the top of that form. You may also FAX it to him at (608) 266-5801.
  2. ETF will process your information and then direct you via e-mail to call and set up your individual password.
  3. ETF will then process a pre-note transaction with your banking institution to ensure the ACH process is working properly.
  4. You will be given a set of instructions for processing your monthly earnings and contribution reporting.
  5. At the time the pre-note process is completed you will be notified via e-mail that the IVR System is available for reporting.
  6. Once things are set up, you simply call in your remittance each month thereafter.

For questions or more information about the Employer IVR system, contact Todd Anderson at (608) 266-6553 or Dale Ferron at (608) 266-0728. Questions may also be sent via e-mail to todd.anderson@etf.state.wi.us.

ETF Contact Person for WRS Remittance Processing

For questions related to WRS Remittance Reports, the wire transfer method of payment, or Over/Underpayment and/or Late Interest Due Notices, please contact Ron Diehl at (608) 266-2737; FAX (608) 266-5801 or TTY (608) 267-0676. You can also e-mail Ron at ron.diehl@etf.state.wi.us . Please include your employer number (EIN 69-036-XXXX-XXX) and your phone number on all correspondence.

 

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