All WRS Employers
Vol. 19, No. 4
January 30, 2002
Bulletin Contains WRS Monthly
Retirement Remittance Reports (ET-1515) for 2002
Enclosed is your 12-month supply of Wisconsin Retirement System
(WRS) Monthly Retirement Remittance Reports (ET-1515)
for 2002. Use these forms each month to report earnings paid in
2002 and Wisconsin Retirement System (WRS) contributions remitted
for calendar year 2002. You do not need to use these forms
if you report through the Department's Employer Interactive
Voice Response (IVR) System. For more information on using
the Employer IVR System, please see pages three and four.
Helpful Hints for Completing WRS Remittance Reports
Each month, submit the remittance report with your payment to the
Department of Employee Trust Funds (ETF) by the due date printed
on each form. You must submit a report each month of the calendar
year, even if there are no earnings to report. Remember to mail
your reports and payments as early as possible to ensure they are
received by ETF's bank on or before the due date. Wisconsin
Administrative Code § ETF 10.64 requires ETF to assess an interest
charge on all late reports, regardless of the date mailed.
Timeliness - The following are time considerations, by type of
- By Check: Date received at DRAWER 901, Milwaukee WI 53293-0001
(Firstar Bank Milwaukee, N.A.) determines timeliness, not the
date of the postmark.
- By Wire Transfer Method: Complete the transaction by 10:00 a.m.
on the report due date. ETF must receive the report (ET-1515)
five to seven days prior to the wire transfer.
- By WiSMART (State agencies): Evidence of payment (list of payment
vouchers) and the report must be in the ETF mail room, 801 W.
Badger Rd., by 4:30 p.m. on the report due date.
- By IVR (Local employers): Complete the transaction at least
four business days prior to the report due date. You can key the
report up to 30 days in advance of the due date for payment on
the due date.
When processing the WRS Monthly Retirement Remittance Report
(ET-1515), keep the following points in mind:
- Original Copy - Send the original (first) copy of the remittance
report to ETF. Keep the second copy for your records. IVR reporters
- keep both copies and do not send a copy to ETF. During your
entry into the IVR, request a fax copy of the report for your
- Reporting Month - Be sure that the information on the report
corresponds with the preprinted Reporting Month.
- Earnings - Verify that the amounts entered for earnings are
correct and are posted to the proper employment category. Our
processing system verifies the contribution amount based on the
contribution rate of employment category.
- Total Earnings - Add the earnings for all employment categories
listed on your report. Enter the total in the "Total Earnings"
block. Please enter this amount even if reporting earnings in
only one category. If reporting "No Earnings," insert zero (0)
in the "Total Earnings" block.
- Over or Underpayment and/or Interest Due for Late Reporting
- Use this box only if you received a notice from ETF instructing
you to do so. Some employers are incorrectly using this box to
force the contribution report total to equal the payment amount.
It is not necessary to do this. For example, if WRS contributions
are calculated for each employee and the contributions are totaled
for a given category, then the total usually varies a few cents
from the answer derived by multiplying the total employee earnings
in a given category by the contribution rate. It is acceptable
to use the total of the actual contributions. ETF's processing
system was designed to allow for these small variances.
- Invoiced Items - The complete invoice number - all seven digits
(for example, 0001234) - must be written on the ET-1515 in the
"Invoice Detail" block. The amount of all invoiced items must
equal the amount entered on Line 3 of the WRS Monthly Retirement
Remittance Report. Please make sure to use a minus sign (-) if
the invoice is a credit.
Detailed instructions on completing the WRS Monthly Retirement
Remittance Report (ET-1515) are contained in Chapter 7 of the
WRS Administration Manual (ET-1127, REV 05/99).
Prompt Payment of Over/Under Balances or Interest Due
The Department contacts employers with outstanding WRS over/under
balances. Upon receipt of an Over/Underpayment and/or Interest
Due Notice (ET-1517), please follow the instructions on the
second page of the notice. Payment should be made promptly on your
next remittance report if you have underpaid. If you have overpaid,
ETF's notice to you will explain how to take a credit on your
next payment. Please call the ETF contact person listed at the end
of this Bulletin if you have questions about an ETF notice
on underpayments or overpayments.
Wire Transfer Method of Payment of WRS Contributions
The wire transfer method for making contribution payments to the
Wisconsin Retirement System allows employers to receive interest
on their money up to the due date. Once the wire transfer method
has been arranged, employers send their WRS Monthly Retirement
Remittance Report (ET-1515) to ETF (without payment) five to
seven days prior to the wire transfer. ETF supplies mailing labels
for this purpose. Employers then instruct their banks to wire payment
to Firstar Bank Milwaukee, N.A., before 10:00 a.m. on the due date
noted on the WRS remittance report.
To begin this method of payment, please call the ETF contact person
listed at the end of this Bulletin.
Employer IVR System Reporting
Local government employers under the Wisconsin Retirement System
(WRS) may use the IVR System to submit WRS contributions. This system
is used to report earnings and pay contributions, over/under payments
and invoices to the WRS. The Employer IVR System serves as an alternative
to the process of completing Monthly Retirement Remittance Reports
(ET-1515) and the mailing of payments to the State Bank. The IVR
System works as follows:
- To access the Employer IVR System, dial the toll-free telephone
number or the local access telephone number shown on the cover
of the Employer IVR Instructions pamphlet.
- Follow the IVR voice menus to submit Monthly Retirement
Remittance Report contribution information.
- Use the IVR System to verify contribution rate calculations
by employment category online to help reduce the number of over/under
- Use the IVR System to verify the total WRS monthly payment and
receive a copy of your Monthly Retirement Remittance Report
(either by fax or mail).
- When the IVR reporting process is complete, ETF will collect
the contribution amount due directly from the employer's
bank account via an Automated Clearing House (ACH) transaction.
This collection will be completed on the last business day of
the month unless the employer selects an earlier or later collection
date. A later collection date will result in a late interest assessment
to the employer. A minimum of four banking days are required to
complete the ACH transaction.
If you are interested in using the Employer IVR System for the
first time to process your WRS contributions, the following steps
should be taken:
- Complete an Automated Clearing
House (ACH) Direct Withdrawal Authorization (ET-1734)
found on our Internet site at etf.wi.gov under "Employer Forms
and Brochures" and forward it to Todd Anderson at ETF using the
address at the top of that form. You may also FAX it to him at
- ETF will process your information and then direct you via e-mail
to call and set up your individual password.
- ETF will then process a pre-note transaction with your banking
institution to ensure the ACH process is working properly.
- You will be given a set of instructions for processing your
monthly earnings and contribution reporting.
- At the time the pre-note process is completed you will be notified
via e-mail that the IVR System is available for reporting.
- Once things are set up, you simply call in your remittance each
For questions or more information about the Employer IVR system,
contact Todd Anderson at (608) 266-6553 or Dale Ferron at (608)
266-0728. Questions may also be sent via e-mail to
ETF Contact Person for WRS Remittance Processing
For questions related to WRS Remittance Reports, the wire transfer
method of payment, or Over/Underpayment and/or Late
Interest Due Notices, please contact Ron Diehl at (608) 266-2737;
FAX (608) 266-5801 or TTY (608) 267-0676. You can also e-mail Ron
at firstname.lastname@example.org . Please include
your employer number (EIN 69-036-XXXX-XXX) and your phone number
on all correspondence.