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Employers

Employer Bulletin

All WRS Employers
Vol. 20, No. 2
January 31, 2003

Bulletin contains WRS Monthly Retirement Remittance Reports (ET-1515) for 2003

Enclosed is your 12-month supply of Wisconsin Retirement System (WRS) Monthly Retirement Remittance Reports (ET-1515) for 2003. Use these forms each month to report earnings paid and WRS contributions remitted for calendar year 2003. Do not mail these forms if you report using the Department's Employer Interactive Voice Response (IVR) System. For more information on using the Employer IVR System, please see the Employer IVR System Reporting section near the end of this bulletin.

Helpful Hints for Completing WRS Remittance Reports

Each month, submit the remittance report with your payment to the Department of Employee Trust Funds (ETF) by the due date printed on each report. You must submit a report each month of the calendar year, even if there are no earnings to report. Remember to mail your reports and payments as early as possible to ensure they are received by ETF's bank on or before the due date. Wisconsin Administrative Code §ETF 10.64 requires ETF to assess an interest charge on all late reports, regardless of the date mailed.

Timeliness - Time considerations payment type:

  • By Check: Date received at DRAWER 901, Milwaukee WI 53293-0001 (USBank Milwaukee, N.A.) determines timeliness, not the date of the postmark.
  • By WiSMART (State agencies): Evidence of payment (list of payment vouchers) and the report must be in the ETF mail room, 801 W. Badger Rd., by 4:30 p.m. on the report due date. Department of Administration approval of the payment vouchers must also occur on or before the report due date.
  • By IVR (Local employers): Complete the transaction at least four business days before the report due date. You can key the report up to 30 days in advance of the due date for payment on the due date.

When processing the WRS Monthly Retirement Remittance Report (ET-1515), keep the following points in mind:

  1. Original Copy - Send the original (first) copy of the remittance report to ETF. Keep the second copy for your records. IVR reporters - keep both copies and do not send a copy to ETF. During your IVR entry, request a fax copy of the report for your records.
  2. Reporting Month - Be sure that the information on the report corresponds with the preprinted Reporting Month.
  3. Earnings - Verify that the amounts entered for earnings are correct and are posted to the proper employment category. ETF's processing system verifies the contribution amount based on the contribution rate of the employment category.
  4. Total Earnings - Add the earnings for all employment categories listed on your report. Enter the total in the "Total Earnings" block. Please enter this amount even if reporting earnings in only one category. If reporting "No Earnings," insert zero (0) in the "Total Earnings" block.
  5. Over or Underpayment and/or Interest Due for Late Reporting - Use this box only if you received a notice from ETF instructing you to do so. Some employers are incorrectly using this box to force the contribution report total to equal the payment amount. It is not necessary to do this. For example, if WRS contributions are calculated for each employee and the contributions are totaled for a given category, then the total usually varies a few cents from the answer derived by multiplying the total employee earnings in a given category by the contribution rate. It is acceptable to use the total of the actual contributions. ETF's processing system was designed to allow for these small variances.
  6. Invoiced Items - The complete invoice number - all seven digits (for example, 0001234) - must be written on the ET-1515 in the "Invoice Detail" block. The amount of all invoiced items must equal the amount entered on Line 3 of the WRS Monthly Retirement Remittance Report. Please make sure to use a minus sign (-) if the invoice is a credit.

Detailed instructions on completing the WRS Monthly Retirement Remittance Report are contained in Chapter 7 of the WRS Administration Manual (ET-1127, REV 05/99).

Prompt Payment of Over/Under Balances or Interest Due Notices

The Department will contact employers with outstanding WRS over/under balances. Upon receipt of an Over/Underpayment and/or Interest Due Notice (ET-1517), please follow the instructions on the second page of the notice. Payment should be made promptly on your next remittance report if you have underpaid. If you have overpaid, ETF's notice to you will explain how to take a credit on your next payment. Please call the ETF contact person listed at the end of this Bulletin if you have questions about an ETF notice on underpayments or overpayments.

Employer IVR System Reporting

Local government employers participating in the WRS may use the IVR System to submit WRS contributions. This system is used to report earnings and pay contributions, over/under payments, and invoices to the WRS. The Employer IVR System serves as an alternative to the process of completing and mailing Monthly Retirement Remittance Reports and payments to the State Bank.

You must have an established IVR account to use the IVR system. Employers wishing to use the IVR system will need an Employer Identification Number, Employer PIN Number, and Employer Bank Routing Number. Contact Todd Anderson at ETF (608) 266-6553 or todd.anderson@etf.state.wi.us to set up your account.

ETF Contact Person for WRS Remittance Processing

For questions related to WRS Remittance Reports, or Over/Underpayment and/or Late Interest Due Notices, please contact Ron Diehl at (608) 266-2737; FAX (608) 266-5801 or TTY (608) 267-0676. You can also e-mail Ron at ron.diehl@etf.state.wi.us. Please include your employer number (EIN 69-036-XXXX-XXX) and your phone number on all correspondence.

 

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