All WRS Employers
Vol. 20, No. 2
January 31, 2003
Bulletin contains WRS Monthly
Retirement Remittance Reports (ET-1515) for 2003
Enclosed is your 12-month supply of Wisconsin Retirement System
(WRS) Monthly Retirement Remittance Reports (ET-1515)
for 2003. Use these forms each month to report earnings paid and
WRS contributions remitted for calendar year 2003. Do not
mail these forms if you report using the Department's Employer
Interactive Voice Response (IVR) System. For more information
on using the Employer IVR System, please see the Employer IVR
System Reporting section near the end of this bulletin.
Helpful Hints for Completing WRS Remittance Reports
Each month, submit the remittance report with your payment to the
Department of Employee Trust Funds (ETF) by the due date printed
on each report. You must submit a report each month of the calendar
year, even if there are no earnings to report. Remember to mail
your reports and payments as early as possible to ensure they are
received by ETF's bank on or before the due date. Wisconsin
Administrative Code §ETF 10.64 requires ETF to assess an interest
charge on all late reports, regardless of the date mailed.
Timeliness - Time considerations payment type:
- By Check: Date received at DRAWER 901, Milwaukee WI 53293-0001
(USBank Milwaukee, N.A.) determines timeliness, not the date of
- By WiSMART (State agencies): Evidence of payment (list of payment
vouchers) and the report must be in the ETF mail room, 801 W.
Badger Rd., by 4:30 p.m. on the report due date. Department of
Administration approval of the payment vouchers must also occur
on or before the report due date.
- By IVR (Local employers): Complete the transaction at least
four business days before the report due date. You can key the
report up to 30 days in advance of the due date for payment on
the due date.
When processing the WRS Monthly Retirement Remittance
Report (ET-1515), keep the following points in mind:
- Original Copy - Send the original (first) copy
of the remittance report to ETF. Keep the second copy for your
records. IVR reporters - keep both copies and do not send a copy
to ETF. During your IVR entry, request a fax copy of the report
for your records.
- Reporting Month - Be sure that the information
on the report corresponds with the preprinted Reporting Month.
- Earnings - Verify that the amounts entered
for earnings are correct and are posted to the proper employment
category. ETF's processing system verifies the contribution
amount based on the contribution rate of the employment category.
- Total Earnings - Add the earnings for all employment
categories listed on your report. Enter the total in the "Total
Earnings" block. Please enter this amount even if reporting
earnings in only one category. If reporting "No Earnings,"
insert zero (0) in the "Total Earnings" block.
- Over or Underpayment and/or Interest Due for Late Reporting
- Use this box only if you received a notice from ETF instructing
you to do so. Some employers are incorrectly using this box to
force the contribution report total to equal the payment amount.
It is not necessary to do this. For example, if WRS contributions
are calculated for each employee and the contributions are totaled
for a given category, then the total usually varies a few cents
from the answer derived by multiplying the total employee earnings
in a given category by the contribution rate. It is acceptable
to use the total of the actual contributions. ETF's processing
system was designed to allow for these small variances.
- Invoiced Items - The complete invoice number
- all seven digits (for example, 0001234) - must be written on
the ET-1515 in the "Invoice Detail" block. The amount
of all invoiced items must equal the amount entered on Line 3
of the WRS Monthly Retirement Remittance Report. Please
make sure to use a minus sign (-) if the invoice is a credit.
Detailed instructions on completing the WRS Monthly Retirement
Remittance Report are contained in Chapter 7 of the WRS
Administration Manual (ET-1127, REV 05/99).
Prompt Payment of Over/Under Balances or Interest Due Notices
The Department will contact employers with outstanding WRS over/under
balances. Upon receipt of an Over/Underpayment and/or Interest
Due Notice (ET-1517), please follow the instructions on the
second page of the notice. Payment should be made promptly on your
next remittance report if you have underpaid. If you have overpaid,
ETF's notice to you will explain how to take a credit on your
next payment. Please call the ETF contact person listed at the end
of this Bulletin if you have questions about an ETF notice
on underpayments or overpayments.
Employer IVR System Reporting
Local government employers participating in the WRS may use the
IVR System to submit WRS contributions. This system is used to report
earnings and pay contributions, over/under payments, and invoices
to the WRS. The Employer IVR System serves as an alternative to
the process of completing and mailing Monthly Retirement Remittance
Reports and payments to the State Bank.
You must have an established IVR account to use the IVR system.
Employers wishing to use the IVR system will need an Employer Identification
Number, Employer PIN Number, and Employer Bank Routing Number. Contact
Todd Anderson at ETF (608) 266-6553 or email@example.com
to set up your account.
ETF Contact Person for WRS Remittance Processing
For questions related to WRS Remittance Reports, or Over/Underpayment
and/or Late Interest Due Notices, please contact Ron Diehl
at (608) 266-2737; FAX (608) 266-5801 or TTY (608) 267-0676. You
can also e-mail Ron at firstname.lastname@example.org. Please include
your employer number (EIN 69-036-XXXX-XXX) and your phone number
on all correspondence.