All WRS Employers
Vol. 20, No. 18
December 1, 2003
Site Offers New On-Line Applications; Spring Employee Benefit Presentations
New Employer Extranet Applications
The Department of Employee Trust Funds
(DETF) is pleased to introduce two new applications available to
employers via its Employer Extranet site. DETF implemented the Employer
Extranet site in 2000, allowing employers to view certain Wisconsin
Retirement System (WRS) participant data on-line using the WRS Previous
Service and Benefit Inquiry application. This application eliminated
the need for employers to telephone or fax requests to DETF to obtain
essential information for determining an employee's eligibility
date for DETF administered insurance programs.
The two new on-line applications on
the Extranet site are the:
- WRS Account Update Application
- WRS Contribution Remittance Application
These applications allow employers
to securely transmit information directly to DETF via the Internet.
Functionality for both applications is explained below.
Employers interested in obtaining access
to these new on-line applications must complete an Employer
Extranet Application Security Agreement, ET-8928, (REV 11/2003),
prior to receiving authorization. All employer personnel requesting
access to the new update applications must complete a new Security
Agreement, even if the designated employee is currently authorized
to access the Previous Service and Benefit Inquiry application.
WRS Account Update Application
The WRS Account Update application
includes several functions and will be implemented in phases beginning
with the Enrollment Update function, which is now available. When
all phases of implementation are complete, the WRS Account Update
application will include the following functions:
- Enrollment Update
- Descriptive Data Update
- Termination/Annual Update
- Corrections to Current Year Update
- Corrections to Prior Year Update
Enrollment Update Function
Effective immediately, the Enrollment
Update function provides authorized personnel of WRS participating
employers the ability to enroll eligible employees in the WRS via
the Internet. The on-line Enrollment Update function will expedite
processing through the overnight creation of an individual's
WRS account. The on-line Enrollment Update function provides:
- The ability to enroll a new employee
in the WRS immediately following your determination of eligibility.
- An efficient and timely method to
transmit WRS enrollments to DETF, eliminating the need to manually
complete and mail a WRS Enrollment, ET-2316.
- The elimination of processing delays
in setting up an employee's WRS account as well as the elimination
of potential enrollment delays in other DETF administered benefit
- Up-front editing at the employer's
location to reduce or eliminate reporting errors.
- The ability to print confirmation
reports for the employers and employee's record.
WRS Contribution Remittance Application
Note: This application is NOT
available to State agencies that make payments via WiSMART
DETF is currently completing testing
on the Internet-based WRS Contribution Remittance application. However,
employers may submit authorization requests now, while requesting
authorization to the WRS Account Update application, eliminating
the need for a second Employer Extranet Application Security
Agreement when this application is implemented. Employers electing
authorization for the WRS Contribution Remittance application will
be notified when the application is implemented. DETF expects to
implement this application on February 1, 2004.
The WRS Contribution Remittance application
will give employers the ability to securely transmit WRS Monthly
Remittance Reports, ET-1515, to DETF via the Internet. In addition,
this application will allow employers to:
- Select a payment date or default
to the statutory due date.
- Make the contribution payment to
DETF via an Automated Clearing House (ACH) Direct Withdrawal.
- Print confirmation reports of the
on-line Monthly Remittance Report.
- Reduce or eliminate reporting and/or
- Increase efficiency through more
accurate data transmission and faster processing time.
- Eliminate late payment charges due
to mailing delays.
DETF strongly encourages all employers,
including employers currently using the telephone Interactive Voice
Response (IVR) System, to migrate to the new on-line WRS Contribution
Remittance application. Employers using the telephone IVR system
to file their WRS Monthly Remittance Reports will discover
that the new on-line application works in much the same way. However,
the on-line application is faster and easier to use.
Employers must submit an Automated
Clearing House Direct Withdrawal Authorization (ACH), ET-1734,
with the Employer Extranet Application SecurityAgreement to use the WRS Contribution
Remittance application. The ACH form can be downloaded from the
Employer Section of DETF's web site at http://etf.wi.gov. Please
attach your ACH authorization directly to the Security Agreement
when submitting to DETF for authorization.
Note: If you are a current user
of the telephone IVR system, DETF already has an ACH authorization
on file. You do not need to submit a new ACH form. Send only the
Employer Extranet Application Security Agreement.
To ensure proper security for all on-line
applications, you must have a browser that supports the capabilities
of Netscape Navigator, version 7.1 or higher or Microsoft Internet
Explorer version 5.x or higher.
Requesting Access Authority
As provided in State law, WRS participant
account data is confidential and can be released only for WRS program
administration purposes. In addition, creation of an individual
WRS account must be undertaken only for an employee meeting WRS
eligibility criteria as set forth in Wisconsin Statute § 40.22.
Employer personnel requesting access
to DETF's Employer Extranet site can be authorized for any
or all of the Extranet site applications. The person requesting
access must complete the attached Employer Extranet Application
Security Agreement, ET-8928, (REV 11/2003). Please note that
staff authorized for the WRS Account Update application will automatically
be authorized for each additional update function implemented in
the future; additional Security Agreements will not be required
as these future functions are made available to employers. Additional
copies of the Extranet Application Security Agreement, ET-8928,
can be printed from the Employer Forms section of DETF's Internet
site at http://etf.wi.gov.
All fields on the Security Agreement
must be completed. Incomplete applications will be returned to the
employer. The employer's designated WRS Agent must approve
all requests for authorization by signing the Security Agreements.
In doing so, the WRS agent is certifying the requester's administrative
need for access to the DETF application(s) requested.
Upon receipt DETF will forward the
Security Agreement to the Wisconsin Department of Administration's
(DOA) Security Officer. Once the request for authorization has been
approved, the DOA security officer will mail the Logon identification
numbers, passwords, and identifier codes to the authorized employee's
home address. DETF will send the employer's designated WRS
Agent a copy of the WRS Extranet Applications User Manual,
ET-1733 (REV 12/2003), following approval of the Security Agreement.
The process takes two to three weeks to complete.
For more information about the Employer
Extranet site, or if you have questions regarding the instructions
for obtaining access to the site, please contact the Employer Communication
Center at (608) 264-7900.
For questions specific to the WRS Contribution
Remittance Application and/or the ACH form, you may contact either
Steve Berg at (608) 264-6637 or Dale Ferron at (608) 266-0728.
Benefit Presentations Set for February - March, 2004
The Department of Employee Trust Funds
(DETF) and other sponsors will offer 14 free public presentations
in February and March for Wisconsin Retirement System (WRS) participants.
Those considering or planning retirement in the near future are
encouraged to attend. The workshops are valuable opportunities for
members, spouses and other individuals seeking general information
on retirement issues and other WRS benefit programs.
Topics covered during the presentations
include calculating retirement benefits, annuity options, disability
benefits, separation benefits, taxes, survivor benefits, and health
and life insurance benefits. Questions about when to retire and
how to determine actual benefits will also be discussed. Each session
is free and runs from 7 p.m. to 9 p.m. except as noted on the schedule.
All locations are handicapped accessible.
Attached to this bulletin is a list
of presentation dates and locations. No reservations are needed
except for the Interactive Television presentations identified
in the presentation schedule. Feel free to reproduce the page for
display at your work site. Take a moment to highlight any presentation(s)
held in your area. If you have an internal means of communication
(employee newsletter, Intranet, etc.) we would appreciate your assistance
by including the date, time and place of the public presentation(s)
in your area.
For more information, please contact
Kristine Butch, DETF Member Services Bureau at (608) 261-0153 or