All WRS Employers
Vol. 21, No. 4
April 9, 2004
WRS Annual Statements of Benefits Enclosed
A personalized Wisconsin Retirement System (WRS) annual Statement
of Benefits (dated January 1, 2004) is enclosed for your active
employees who had WRS contribution balances as of December 31, 2003.
Please distribute these according to the instructions and guidelines
The Department of Employee Trust Funds (ETF) must verify that all
participants receive a WRS Statement of Benefits. Once you distribute
the statements to your employees, complete the Distribution
Report included with this Bulletin and return it to ETF by May
Changes to the January 1, 2004 Statement of Benefits
- Annual statements now display only the last four digits of the
employee’s Social Security number for security and privacy
- The employee’s date of birth is displayed under the last
four digits of the Social Security number.
- The Final Average Monthly Earnings amount is displayed in Section
8 of the Statement.
Instructions and Guidelines for Statement Distribution
Employers are responsible for distributing the Statement of Benefits
to their active WRS covered employees. The following are guidelines
for distributing statements:
- Forwarding statements to employees via U.S. mail in the provided
envelopes is only acceptable when you change the return address
to that of the employer and attach postage. Without the employer’s
return address, undeliverable statements mailed in ETF’s
envelopes are sent to ETF instead of being returned to the employer
for address correction and forwarding.
- Be sure to distribute statements to employees on leave of absence.
- If a statement is included for an employee who recently terminated
or for whom a termination report has not yet been sent to ETF:
- Return the statement to ETF along with the Distribution
Report (see last page).
- If a termination report has not been sent to ETF, immediately
submit an Employee Transaction Report (ET-2533) including
the employee’s employment termination date, applicable
WRS earnings and hours of service, and last known address.
ETF will update the employee’s WRS account and forward
the statement to the employee.
- Statements for employees working for more than one WRS employer
are sent to the employer with the employee’s most recent
WRS begin date. This is a programmed procedure that is not subject
- Statements are not generated for:
- Employees who terminated employment and for whom you have
reported the employment termination to ETF on an Employee
Transaction Report (ET-2533) prior to the statements’
- Employees for whom no WRS contributions were reported as
of December 31, 2003. For example, an employee enrolled in
WRS late in December 2003 and first paid wages in January
2004, will not receive a January 1, 2004 statement because
no WRS contributions were paid in 2003.
- Employees with a zero contribution balance remaining in
their WRS account on December 31, 2003.
- The statement Distribution Report form is due at ETF by May
Employees Should Carefully Review Statements
The annual Statement of Benefits provides WRS participants with
the opportunity to review important WRS account information that
will eventually be used in benefit calculations. It is essential
that the statement accurately reflects the participant account.
Therefore, we ask that you encourage employees to carefully review
their statements and the enclosed supporting material. Most questions
can be answered by reading this information.
Your employees should contact you for clarification of the WRS
creditable service, earnings, and/or employment category that you
have reported to ETF. It is critical that you immediately correct
any reporting errors. Please refer to Chapter 10 of the WRS Administration
Manual (ET 1127) for instructions and guidance on making prior year
Employer Feedback on Statement of Benefits Format
ETF continually seeks to improve the annual Statement of Benefits
format and we welcome your feedback. Please address all comments
to Dale Ferron, Division of Trust Finance & Employer Services,
P.O. Box 7931, Madison WI 53707-7931. You may also contact him via
Should your employees have questions after reviewing the information
supplied with the Statements of Benefits and/or after discussing
their account balances with you, they may contact ETF’s Member
Call Center toll free at 877-533-5020 or by calling (608) 266-3285
in the Madison area.
Employer questions may be directed to ETF’s Employer Communication
Center at (608) 264-7900.