All WRS Employers
Vol. 22, No. 1
January 24, 2005
Employer Extranet Site
In 2000, the Department of Employee Trust Funds (ETF) first implemented
its Employer Extranet site, allowing employers to view certain Wisconsin
Retirement System (WRS) participant data on-line. In December 2003,
ETF expanded the site to allow updates to certain WRS participant
and employer data on-line.
The Employer Extranet site consists of the following on-line Applications:
- WRS Previous Service & Benefit Inquiry Application
- WRS Contribution Remittance Application
- WRS Account Update Application
Employers interested in obtaining access to one or more of the
above on-line Applications must complete an Employer
Extranet Application Security Agreement (ET-8928, Rev. 11/2003)
prior to receiving authorization for their designated staff.
The WRS Previous Service & Benefit Inquiry Application, the
WRS Contribution Remittance Application, and the WRS Account Update
Application’s WRS Enrollment transaction have all been covered
in previous Employer Bulletins and have proven to be extremely popular
with authorized employers. (Refer to Employer Bulletins Vol.
17, No. 2, dated 1/14/2000; Vol. 20,
No. 18, dated 12/1/2003; Vol. 21,
No. 2, dated 2/10/04; and Vol. 21,
No. 7, dated 6/1/2004.)
WRS Account Update
Application Now Includes Additional Transactions
The WRS Account Update Application continues to expand, offering
authorized employers the ability to process multiple transactions
on-line that previously required the completion and submission of
paper reports. ETF will continue to develop and implement additional
transaction capabilities in phases, with notification of implementation.
The WRS Enrollment transaction has been operational since December
2003 and has been very successful. The WRS Account Update Application
now includes the ability to process the following transactions:
Annual Processing – allows employers who
receive annual pre-lists to transmit year-end annual detail on-line
for your WRS covered employees, eliminating the need to complete
and submit the paper Employee Transaction Report (ET-2533).
Employment Category Change – allows for
on-line transmission of corrections to the employment category of
WRS covered employees originally enrolled under an incorrect category.
Eliminates the need to complete and submit the paper Employee Identification
Correction/Change form (ET-2810).
Gender Change – allows for on-line transmission
of corrections to the gender of employees whose original WRS enrollment
contained misinformation. Eliminates the need to complete and submit
the paper Employee Identification Correction/Change form (ET-2810).
Name/Address Change – allows for on-line
transmission of name and/or address corrections for WRS covered
employees. Eliminates the need to complete and submit the paper
Employee Identification Correction/Change form (ET-2810).
Employment Begin Date Change – allows for
on-line transmission changing the employment begin date of WRS covered
employees, eliminating the need to complete and submit the paper
Employee Identification Correction/Change form (ET--2810).
WRS Enrollment – available since December
The ability to process these transactions on-line is available
to authorized employers immediately and allows employers to securely
transmit these data transactions directly to ETF via the Internet.
WRS Account Update Application Instructions
Step-by-step instructions for the available WRS Account Update
Applications are attached to this bulletin.
To ensure proper security for all on-line applications, you must
have a browser that supports the capabilities of Netscape Navigator
(version 7.1 or higher), or Microsoft Internet Explorer (version
5.x or higher).
Requesting Access Authority
By law, WRS participant account data is confidential and can be
released only for WRS program administration purposes. In addition,
creation of an individual WRS account must be undertaken only for
an employee meeting WRS eligibility criteria as set forth in Wis.
Stat. § 40.22.
Employer personnel requesting access to ETF’s Employer Extranet
site can be authorized for any or all of the Extranet site applications.
The person requesting access must complete the attached Employer
Extranet Application Security Agreement (ET-8928). Please note that
staff authorized for the WRS Account Update application will automatically
be authorized for each additional update function implemented in
the future; additional Security Agreements will not be required
as these future functions are made available to employers. Additional
copies of the Extranet Application Security Agreement (ET-8928)
can be printed from the Employer Forms section of ETF’s Internet
site at http://etf.wi.gov.
All fields on the Security Agreement must be completed. Incomplete
applications will be returned to the employer. The employer’s
designated WRS Agent must approve all requests for authorization
by signing the Security Agreements. By so doing, the WRS agent is
certifying the requester’s administrative need for access
to the ETF application(s) requested.
Upon receipt, ETF will forward the Security Agreement to the Wisconsin
Department of Administration’s (DOA) Security Officer. Once
the request for authorization has been approved, the DOA security
officer will mail the Logon identification numbers, passwords, and
identifier codes to the authorized employee’s home address.
The process takes two to three weeks to complete.
For more information about the Employer Extranet site, or if you
have questions regarding the instructions for obtaining access to
the site, please contact the Employer Communication Center at (608)
For questions specific to the WRS Contribution Remittance Application
and/or the ACH form, you may contact Jim Krawczyk at (608) 266-3309,
or Dale Ferron at (608) 266-0728.