All WRS Employers
Vol. 22, No. 3
February 4, 2005
Bulletin contains WRS Monthly Retirement Remittance Reports
Enclosed is your 12-month supply of Wisconsin Retirement System
(WRS) Monthly Retirement Remittance Reports (ET-1515) for 2005.
Use these forms each month to report earnings paid in 2005 and the
corresponding WRS contributions remitted for calendar year 2005.
Do not mail these forms if you report using the Department of Employee
Trust Fund’s (ETF) Employer Interactive Voice Response (IVR)
System or the on-line WRS Contribution Remittance Application. (Refer
below for information on using the Employer IVR System or the WRS
Contribution Remittance Application.)
Helpful Hints For Completing WRS Remittance Reports
Submit each month’s remittance report with your payment
to ETF by the due date printed on each report. You must submit a
report for each month of the calendar year even when there are no
earnings to report. Remember to mail your reports and payments as
early as possible to ensure they are received by ETF’s bank
on or before the due date. Wisconsin Administrative Code §
ETF 10.64 requires ETF to assess an interest charge on all late
reports based on received date, not the date mailed.
Timeliness - Time considerations by payment type:
- Check: Date received at DRAWER 901, Milwaukee WI 53293-0001
(USBank Milwaukee, N.A.) determines timeliness, not the postmark
- WiSMART (State agencies): Evidence of payment (list of payment
vouchers) and the report must be in the ETF mail room, 801 W.
Badger Rd., by 4:30 p.m. on the report due date. Department of
Administration approval of the payment vouchers must also occur
on or before the report due date.
- IVR (Local employers): Complete the transaction at least four
business days before the report due date. You may key the report
up to 30 days in advance of the due date for payment on the due
- WRS Contribution Remittance Application: Complete the transaction
at least four business days before the report due date.
Keep the following points in mind when processing a WRS
Monthly Retirement Remittance Report (ET-1515):
- Original Copy - Send the original (first) copy of the remittance
report to ETF. Keep the second copy for your records. Note to
IVR reporters and employers using the WRS Contribution Remittance
Application: Do not send a copy to ETF. IVR reporters should request
a fax copy of the report when making the IVR entry.
- Reporting Month – Make sure that the information on the
report corresponds with the preprinted Reporting Month.
- Earnings - Verify that the earnings amounts entered are correct
and posted to the proper employment category. ETF’s processing
system verifies the contribution amount based on the employment
category’s contribution rate.
- Total Earnings - Add the earnings for all employment categories
listed on your report and enter the total in the “Total
Earnings” block. Enter a total earnings amount even if reporting
earnings in only one category. Insert zero (0) in the “Total
Earnings” block if reporting “No Earnings.”
- Over or Underpayment and/or Interest Due for Late Reporting
- Use this box only when you receive a notice from ETF instructing
you to do so. Some employers are unnecessarily using this box
to force the contribution report total to equal the payment amount.
For example, when WRS contributions are calculated for each employee
and the contributions totaled for a given category, the total
usually varies a few cents from the answer derived by multiplying
the total employee earnings in a given category by the contribution
rate. It is acceptable to use the total of the actual contributions.
ETF’s processing system allows for these small variances.
- Invoiced Items - The complete invoice number, all seven digits
(for example, 0001234), must be written on the WRS Monthly Retirement
Remittance Report (ET-1515) in the “Invoice Detail”
block. The amount of all invoiced items must equal the amount
entered on Line 3 of the WRS Monthly Retirement Remittance Report
- Use a minus sign (-) if the invoice is a credit.
Detailed instructions on completing the WRS Monthly Retirement
Remittance Report (ET-1515) are found in Chapter
7 of the WRS Administration Manual (ET-1127, Rev. 07/2004).
Prompt Payment of Over/Under Balances or Interest Due Notices
ETF contacts employers having outstanding WRS over/under balances.
Upon receipt of an Over/Underpayment and/or Interest Due Notice
(ET-1517), follow the instructions on the second page of the notice.
Payment should be made promptly on your next remittance report if
you have underpaid. If you have overpaid, the notice will explain
how to take a credit on your next remittance payment.
Contact Person For WRS Remittance Processing
For questions related to WRS Remittance Reports, or Over/Underpayment
and/or Late Interest Due Notices, contact Jim Krawczyk at (608)
266-3309; FAX (608) 266-5801 or TTY (608) 267-0676. You may also
e-mail firstname.lastname@example.org. Include your employer number
(EIN 69-036-XXXX-XXX) and your phone number on all correspondence.
IVR System Reporting for Local Government Employers
Local government employers participating in the WRS may use the
IVR System to submit WRS contributions. This system is used to report
earnings and pay contributions, over/under payments, and invoices
to the WRS. The Employer IVR System serves as an alternative to
the process of completing and mailing Monthly Retirement Remittance
Reports and mailing payments to the State Bank. You must have an
established IVR account to use the IVR system. Employers wishing
to use the IVR system will need an Employer Identification Number,
Employer PIN Number, and Employer Bank Routing Number. Contact Lisa
Theobald at (608) 266-0781 or e-mail email@example.com
to set up your account.
WRS Contribution Remittance Application Available
Note: This application is NOT available to State agencies that
make payments via WiSMART.
ETF launched the on-line WRS Contribution Remittance Application
one year ago and employers utilizing the application consider it
a leap forward. The WRS Contribution Remittance Application gives
employers the ability to securely transmit WRS Monthly Retirement
Remittance Report data to ETF via the Internet. In addition, this
application allows employers to:
- Select a payment date or default to the statutory due date.
- Make the contribution payment to ETF via an Automated Clearing
House (ACH) Direct Withdrawal.
- Print confirmation reports of the on-line Monthly Remittance
- Reduce or eliminate reporting and/or calculation errors.
- Increase efficiency through more accurate data transmission
and faster processing time.
- Eliminate late payment charges due to mailing delays.
ETF strongly encourages all local employers, including those employers
currently using the telephone IVR System, to migrate to the on-line
WRS Contribution Remittance Application. The two systems are similar
in function, though the on-line application is faster and easier
To use the WRS Contribution Remittance Application, employers
must submit an Automated
Clearing House Direct Withdrawal Authorization (ACH) (ET-1734)
along with the Employer
Extranet Application Security Agreement (ET-8928) (see below).
The ACH form may be downloaded from the Employer Section of ETF’s
web site at http://etf.wi.gov. Please attach your ACH authorization
directly to the Security Agreement when submitting to ETF for authorization.
Note: If you are a current user of the telephone IVR system, ETF
already has an ACH authorization on file. You do not need to submit
a new ACH form. Send only the Employer Extranet Application Security
For questions specific to the WRS Contribution Remittance Application
and/or the ACH form, you may contact either Lisa Theobald at (608)
266-0781 or Dale Ferron at (608) 266-0728.
Requesting Access Authority
As provided in State law, WRS participant account data is confidential
and can be released only for WRS program administration purposes.
In addition, creation of an individual WRS account must be undertaken
only for an employee meeting WRS eligibility criteria as set forth
in Wisconsin Statute § 40.22.
Employer personnel requesting access to ETF’s Employer Extranet
site can be authorized for any or all of the Extranet site applications.
The person requesting access must complete the attached Employer
Extranet Application Security Agreement (ET-8928). Please note that
staff authorized for the WRS Account Update application will automatically
be authorized for each additional update function implemented in
the future; additional Security Agreements will not be required
as future functions are made available to employers. Additional
copies of the Extranet Application Security Agreement (ET-8928)
can be printed from the Employer Forms section of ETF’s Internet
site at http://etf.wi.gov.
All fields on the Employer Extranet Application Security Agreement
(ET-8928) must be completed. Incomplete applications will be returned
to the employer. Each employer’s designated WRS Agent must
approve all requests for authorization by signing the security agreements.
By so doing, the WRS agent is certifying the requester’s administrative
need for access to the ETF application(s) requested.
Upon receipt, ETF will forward the Employer Extranet Application
Security Agreement (ET-8928) to the Wisconsin Department of Administration’s
(DOA) Security Officer. Once the request for authorization has been
approved, the DOA Security Officer will mail the Logon identification
numbers, passwords, and identifier codes to the authorized employee’s
home address. The process takes two to three weeks to complete.
To ensure proper security for all on-line applications, you must
have a browser that supports the capabilities of Netscape Navigator
(version 7.1 or higher) or Microsoft Internet Explorer (version
5.x or higher).
For more information about the Employer Extranet site, or if you
have questions regarding obtaining access to the site, please contact
the Employer Communication Center at (608) 264-7900.