All WRS Employers
Vol. 22, No. 16
September 2, 2005
Employer Extranet Site Update:
WRS Account Update Application Expanded to Include Terminations
and Current Year Corrections
In 2000, the Department of Employee Trust Funds (ETF) first implemented
its Employer Extranet site, allowing employers to view specific
Wisconsin Retirement System (WRS) participant data online. In December
2003, we expanded the site to allow online updates to other WRS
participant and employer data.
The Employer Extranet site consists of the following online Applications:
- WRS Previous Service & Benefit Inquiry Application
- WRS Contribution Remittance Application
- WRS Account Update Application
Employers interested in obtaining access to one or more of the
above online applications must complete an Employer
Extranet Application Security Agreement (ET-8928, Rev. 11/2003)
prior to receiving authorization for their designated staff.
WRS Account Update Application
ETF continues to expand and enchance the WRS Account Update Application,
which offers employers the ability to process multiple transactions
online that previously required the completion and submission of
paper reports. The WRS Account Update Application now includes the
ability to process the following transactions, eliminating the need
to complete and submit the paper Employee Transaction Report (ET-2533):
- Terminations – allows for periodic online transmission
of termination information for WRS covered employees.
- Leave of Absence (LOA) – allows for periodic online transmission
of LOA information for WRS covered employees.
- Corrections to Current Year – allows for periodic online
transmission of corrections to previously submitted terminations
or LOA transactions for WRS covered employees.
In addition, the WRS Account Update Application also allows you
to complete the following previously introduced transactions eliminating
the need to complete and submit the paper reports:
- WRS Enrollment – allows for online transmission of enrollment
information for new employees in the WRS immediately following
your determination of eligibility.
- Employment Category Change – allows for online transmission
of corrections to the employment category of WRS covered employees
originally enrolled under an incorrect category.
- Gender Change – allows for online transmission of corrections
to the gender of employees whose original WRS enrollment contained
- Name/Address Change – allows for online transmission
of name and/or address corrections for WRS covered employees.
- Employment Begin Date Change – allows for online transmission
changing the employment begin date of WRS covered employees.
- Annual Processing – allows employers who receive annual
pre-lists to transmit year-end annual detail online for your WRS
Employers with access to the WRS Account Update Application have
the ability to process all listed transactions online and to securely
transmit these data transactions directly to ETF via the Internet.
WRS Account Update Application Instructions
To request step-by-step instructions for the WRS Account Update
Applications, contact Jim Krawczyk at (608) 266-3309.
WRS Contribution Remittance Application
Note: This application is NOT available to State agencies that
make payments via WiSMART.
The WRS Contribution Remittance application gives employers the
ability to securely transmit WRS Monthly Remittance Reports (ET-1515)
to ETF via the Internet. In addition, this application allows employers
- Select a payment date or default to the statutory due date.
- Make the contribution payment to ETF via an Automated Clearing
House (ACH) Direct Withdrawal.
- Print confirmation reports of the online Monthly Remittance
- Reduce or eliminate reporting and/or calculation errors.
- Increase efficiency through more accurate data transmission
and faster processing time.
- Eliminate late payment charges due to mail delays.
ETF strongly encourages all employers, including employers currently
using the telephone Interactive Voice Response (IVR) System, to
migrate to the new online WRS Contribution Remittance application.
Employers filing WRS Monthly Remittance Reports via the IVR system
will discover that the new online application works in much the
same way. However, the online application is faster and easier to
Employers must submit an Automated
Clearing House (ACH) Direct Withdrawal Authorization (ET-1734)
with the Employer Extranet Application Security Agreement (ET-8928)
to use the WRS Contribution Remittance application. The ACH form
can be downloaded from the Employer Section of ETF’s Internet
site at http://etf.wi.gov. Please attach your ACH authorization
directly to the Security Agreement when submitting to ETF for authorization.
Note: If you are a current user of the telephone IVR system, ETF
already has an ACH authorization on file. You do not need to submit
a new ACH form. Send only the Employer Extranet Application Security
To ensure proper security for all online applications, you must
have a browser that supports the capabilities of Netscape Navigator
(version 7.1 or higher) or Microsoft Internet Explorer (version
5.x or higher).
Requesting Access Authority
By law, WRS participant account data is confidential and can be
released only for WRS program administration purposes. In addition,
creation of an individual WRS account must be undertaken only for
an employee meeting WRS eligibility criteria as set forth in Wis.
Stat. § 40.22.
Employer personnel requesting access to ETF’s Employer Extranet
site can be authorized for any or all of the Extranet site applications.
The person requesting access must complete the attached Employer
Extranet Application Security Agreement (ET-8928). Please note that
staff authorized for the WRS Account Update application are automatically
authorized for each additional update function implemented in the
future; additional Security Agreements will not be required, as
future functions are made available to employers. Additional copies
of the Extranet Application Security Agreement (ET-8928) can be
printed from the Employer Forms section of ETF’s Internet
site at http://etf.wi.gov.
All fields on the Security Agreement must be completed. Incomplete
applications will be returned to the employer. The employer’s
designated WRS Agent must approve all requests for authorization
by signing the Security Agreements. Thus, the WRS agent is certifying
the requester’s administrative need for access to the ETF
Upon receipt, ETF will forward the Security Agreement to the Wisconsin
Department of Administration’s (DOA) Security Officer. Once
the request for authorization has been approved, the DOA security
officer will mail the Logon identification numbers, passwords, and
identifier codes to the authorized employee’s home address.
The process takes two to three weeks to complete. Please keep the
letters returned from DOA; they contain useful information in the
event an Extranet problem arises.
For more information about the Employer Extranet site, or if you
have questions regarding the instructions for obtaining access to
the site, please contact the Employer Communication Center at (608)
For questions specific to the WRS Contribution Remittance Application
and/or the ACH form, contact Jim Krawczyk at (608) 266-3309, or
Nancy Kittleson at (608) 267-9034.