Non Central Payroll State Employers and Local WRS Employers
Vol. 20, Local A
January 23, 2003
ETF Requests Employee Addresses by April 1, 2003
The Department requests that all Wisconsin Retirement System (WRS)
employers report their employees' addresses to Employee Trust Funds
(ETF) electronically for purposes of updating WRS member files.
Please use the format described in the attached Distribution
Code/Address Specifications for Statement of Benefits, ET-9060
(10/95). Employers unable to report addresses electronically may
report on paper following the same format. Please submit your employees'
addresses by April 1, 2003. For more information, contact Dale E.
Ferron at (608) 266-0728.
Submit Your WRS Statement of Benefits Distribution
Option by March 3, 2003
When the January 1, 2003 annual Statement of Benefits
are distributed to employers, you are then responsible for distributing
individual statements to the named employees.
Employers should choose from one of the four special
options to assist in distributing Statement of Benefits
forms to employees. The options are explained in detail below. Return
the distribution option selection form to ETF even if you select
Option D (alphabetical order by employee last name).
THE FOUR SPECIAL OPTIONS ARE
OPTION A: Distribution Codes
option, you receive your statements in alphabetical order
by employee last name within a distribution code
order specified by you. As an example, you could
provide us with distribution codes that would group your
employees' statements by departments, individual
buildings where employees work, or by different cities
where employees work.
OPTION B: Employee Home Addresses
option, you receive your statements by your employees'
home addresses in zip code order. This
would enable you to simply attach postage
and mail the statements directly to employees, rather
than distributing statements at the work sites.
OPTION C: Sort by Distribution Codes and Also Print Home Addresses
option you receive your statements in alphabetical
order within distribution code order, with the
addresses of your employees printed on the statements.
This allows you to distinguish between different buildings/work
sites, but still have the option to mail some statements
to employees who might not be present at the time you
OPTION D: Sort in Alphabetical Order
option, you receive your statements in alphabetical
order. Distribution codes and/or addresses of
employees will be printed on the statements, if you provide
us with that information.
Mail or fax the attached Distribution Code/Address Option Selection
form to ETF by March 3, 2003. When completing this
form, please provide your WRS employer number (69-036-XXXX-XXX)
and indicate whether you will be submitting these codes and/or addresses
on tape, diskette, paper, or File Transfer Protocol (FTP) by checking
the appropriate box. Electronic reporting increases accuracy and
efficiency. The FTP process is new and has worked well when submitting
data to ETF.
Included with this Bulletin is form
ET-9060 (10/95), Distribution Code/Address Specifications for
Statement of Benefits. This form contains the reporting
format (one file) for use when reporting both codes and/or addresses.
This format must be used to report codes and addresses for Statement
- Even if you have submitted codes and/or addresses in past years,
you must complete the attached Distribution Code/Address Option
Selection form and resubmit these codes/addresses annually.
- Provide ETF with your option selection form by March 3 2003
even if you request statements in straight alphabetical order
by employee last name.
March 3, 2003:
Tell us which special distribution option desired by submitting
the attached Distribution Code/Address Option Selection
April 1, 2003:
Final deadline for submitting all code and/or address data for
the special distribution option selection requested.
Please address all correspondence related to Statement of
Benefits codes and addresses to Dale E. Ferron, Department
of Employee Trust Funds, P.O. Box 7931, Madison, WI 53707-7931.
Phone: (608) 266-0728 FAX: (608) 266-5801.