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Employers

Employer Bulletin

Non Central Payroll State Employers and Local WRS Employers
Vol. 20, Local A
January 23, 2003

ETF Requests Employee Addresses by April 1, 2003

The Department requests that all Wisconsin Retirement System (WRS) employers report their employees' addresses to Employee Trust Funds (ETF) electronically for purposes of updating WRS member files. Please use the format described in the attached Distribution Code/Address Specifications for Statement of Benefits, ET-9060 (10/95). Employers unable to report addresses electronically may report on paper following the same format. Please submit your employees' addresses by April 1, 2003. For more information, contact Dale E. Ferron at (608) 266-0728.

Submit Your WRS Statement of Benefits Distribution Option by March 3, 2003

When the January 1, 2003 annual Statement of Benefits are distributed to employers, you are then responsible for distributing individual statements to the named employees.

Employers should choose from one of the four special options to assist in distributing Statement of Benefits forms to employees. The options are explained in detail below. Return the distribution option selection form to ETF even if you select Option D (alphabetical order by employee last name).

THE FOUR SPECIAL OPTIONS ARE

OPTION A: Distribution Codes

Under this option, you receive your statements in alphabetical order by employee last name within a distribution code order specified by you. As an example, you could provide us with distribution codes that would group your employees' statements by departments, individual buildings where employees work, or by different cities where employees work.

OPTION B: Employee Home Addresses

Under this option, you receive your statements by your employees' home addresses in zip code order. This would enable you to simply attach postage and mail the statements directly to employees, rather than distributing statements at the work sites.

OPTION C: Sort by Distribution Codes and Also Print Home Addresses

Under this option you receive your statements in alphabetical order within distribution code order, with the addresses of your employees printed on the statements. This allows you to distinguish between different buildings/work sites, but still have the option to mail some statements to employees who might not be present at the time you distribute statements.

OPTION D: Sort in Alphabetical Order

Under this option, you receive your statements in alphabetical order. Distribution codes and/or addresses of employees will be printed on the statements, if you provide us with that information.

Mail or fax the attached Distribution Code/Address Option Selection form to ETF by March 3, 2003. When completing this form, please provide your WRS employer number (69-036-XXXX-XXX) and indicate whether you will be submitting these codes and/or addresses on tape, diskette, paper, or File Transfer Protocol (FTP) by checking the appropriate box. Electronic reporting increases accuracy and efficiency. The FTP process is new and has worked well when submitting data to ETF.

Included with this Bulletin is form ET-9060 (10/95), Distribution Code/Address Specifications for Statement of Benefits. This form contains the reporting format (one file) for use when reporting both codes and/or addresses. This format must be used to report codes and addresses for Statement of Benefits.

PLEASE REMEMBER:

  • Even if you have submitted codes and/or addresses in past years, you must complete the attached Distribution Code/Address Option Selection form and resubmit these codes/addresses annually.
  • Provide ETF with your option selection form by March 3 2003 even if you request statements in straight alphabetical order by employee last name.

IMPORTANT DEADLINES

March 3, 2003:

Tell us which special distribution option desired by submitting the attached Distribution Code/Address Option Selection form.

April 1, 2003:

Final deadline for submitting all code and/or address data for the special distribution option selection requested.

Please address all correspondence related to Statement of Benefits codes and addresses to Dale E. Ferron, Department of Employee Trust Funds, P.O. Box 7931, Madison, WI 53707-7931.

Phone: (608) 266-0728 FAX: (608) 266-5801.

 

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