Question: What is Annual Reporting?
Answer:
Annual reporting is completed each year for all Wisconsin Retirement System
or WRS eligible employees that are actively employeed on December 31 of the
reporting year. The annual report will include service, earnings and employee
paid contributions. Annual reports are due in our office by January 31st of
the following year.
If you have questions relative to reporting WRS annual employee
transactions or completing Annual Reconciliation, please contact
Marilyn Lim at (608) 266-0778 or E-mail marilyn.lim@etf.state.wi.us
1. How to complete your Annual Report?
Annual reporting can be furnished to ETF on Electronic Media (tape, disk or
cartridge) or on preprinted paper reports. ETF provides reports to employers
with preprinted employee name, social security number, employment category,
action code, action date and report date. Employers who wish to report on
Electronic Media should refer to Chapter 12 of the
WRS Administration Manual,
form ET-1127, for instructions. If reporting on electronic media,
employers must also submit an Electronic Reporter Transmittal, form ET-2536.
Employers may choose to submit annual reports to ETF on their own printed forms.
Approval must be received from ETF for an employer to use their own forms.
Employers can receive approval by submitting a copy of their proposed form to Dale
Ferron at PO Box 7931, Madison, Wisconsin, 53707-7931
2. What to do with non-active employees on the Annual Report?
Terminations should be reported as your employees terminate during the year.
However, you can report a termination on your annual report if it occurs at the
end of the year or if you neglected to report it earlier. If terminations or
leaves of absence are reported on the preprinted annual report, employers must
change the action code, action date and last earnings date, if applicable.
Employers reporting terms or leaves of absence on their own transaction reports
that are pre-approved must change action codes, action dates, and last earnings
dates, if applicable.
3. Who must be reported on your Annual Report?
Employers must report money actually deducted from an employee for WRS
contributions, in the Deducted from Employee columns on the transaction report.
The amount reported in these columns cannot exceed the limits provided for in
Chapter 6 of the WRS Administration
Manual. If an employer pays the total contribution for an employee,
these columns must remain blank. Again, only the amount actually deducted from
an employee's paycheck is reported in these columns. Employers reporting
Employee Paid, Employer Paid or Tax Deferred additional contributions on the
annual report must attach the Additional Contribution Report, ET-2535, to the
annual transaction report.
4. What if I need to change a name on the Annual Report?
Descriptive data changes, including a change to the employee's name, cannot be
processed by changing the employee's name on the Annual Transaction Report. To
change the employee's name, you must complete and submit an Employee Identification
Correction/Change, ET-2810. Instructions for completion of this form can be found
in Chapter 5 of your WRS Administration
Manual.
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