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Members

Policy to Change Gender in myETF Benefits
Effective January 1, 2017

(Revised March 22, 2017)

Changing your gender of record in myETF Benefits requires you to submit three documents to the Department of Employee Trust Funds. myETF Benefits is the benefits administration system for all ETF-administered benefits, including the Wisconsin Retirement System, health benefits, disability and more.

  • Written request
    Submit a request in writing that contains your full name (if changing, provide new and former name) and either your ETF member number or your date of birth, along with a clear statement of your intent to change your recorded gender in myETF Benefits. Please include the gender you are requesting your records be changed to. This request may be in the form of a letter or email. See below for submittal instructions.
  • Proof of identity
    Submit a copy of one of the following documents.
    The document must be current (not expired) and show name and birth date or age:
    • U.S. driver's license
    • State-issued non-driver identification card
    • U.S. passport
    • Employee identification card
    • School identification card
    • U.S. military identification card

  • Proof of gender
    Submit a copy of one of the following documents.
    The document must be current (not expired):
    • U.S. driver's license showing the new gender
    • U.S. passport showing the new gender
    • State-issued amended birth certificate showing the new gender*
    • Court order directing legal recognition of change of gender
    • Medical certification of appropriate clinical treatment for gender transition in the form of an original letter from a licensed medical provider
    The medical certification letter must include all of the following:
    • A statement that clinical treatment is being given
    • The date treatment began
    • Your name and birth date
    • The medical provider’s name, address and phone number

The documents you provide must contain enough information, such as your name and birth date, to clearly identify you.

* Wisconsin’s vital records law does not allow ETF to request and accept a photocopy that you have made of your Wisconsin-issued birth certificate. If you would like to use a Wisconsin-issued birth certificate as proof of gender, you have two options. Your first option is to show the certified birth certificate to your employer. Your employer can legally photocopy it, mark it “for administrative purposes” and send the copy to ETF. Your second option is to send a certified copy of your amended Wisconsin-issued birth certificate to ETF directly.

Document Submittal Instructions

  • Active employees and dependents:
    • Submit the documents to your human resources or benefits person at work. Your employer will submit the information to ETF for processing; or
    • Submit the documents directly to ETF following the instructions for retirees below.
  • Retirees and dependents: Submit the documents to ETF via postal mail, in person or email:

     

    U.S. Postal Service:
    WI Dept of ETF 
    PO Box 7931 
    Madison WI 53707-7931
    In Person:
    WI Dept of ETF
    801 W. Badger Road
    Madison, WI 53713-2526

    Email:
    etfsmbemployerinsurance@etf.wi.gov

     

Confirmation
ETF is typically able to process requests within 30 days of receipt of the required documentation. ETF will send you notification of the effective date of the change.

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