STATE OF WISCONSIN DEPARTMENT OF EMPLOYEE TRUST FUNDS INVITATION TO NEGOTIATE
for Supplemental Vision (ETE0063) and Supplemental Accident (ETE0064)
***DO NOT use the eSupplier Portal to submit questions or to submit a proposal. Instructions for submitting questions and proposals are included in the ET-7422 Supplemental Insurance Guidelines and Attachments A-G found on this webpage***
The purpose of this Invitation to Negotiate is to solicit proposals from interested and qualified vendors that possess the resources and expertise to administer the employee-pay-all supplemental insurance plans for vision and accident for plan years 2026-2028.
The State of Wisconsin Department of Employee Trust Funds (Department), located in Madison, Wisconsin, administers the Wisconsin Retirement System (WRS), the group health insurance program for State employees and many local governments, and a variety of other public employee benefit programs. The $128 billion WRS is fully funded and consistently ranks among the top 10 largest public pension funds in the United States, providing benefits for nearly 700,000 current and former State and Local public employees and their beneficiaries. Participants include current and former employees from over 1,600 employers, which include State of Wisconsin agencies, Universities of Wisconsin, participating local governments and school districts.
The Department intends to use the results of this solicitation to award a contract for supplemental vision and accident with an accidental death and dismemberment (AD&D) plan. The contract will be administered and managed by the Department, with oversight by the State of Wisconsin Group Insurance Board (Board). The ET-7422 Supplemental Guidelines, including Attachments A-G, and the awarded proposal will be incorporated into the contract. ET-7422 details the procedures proposers must follow to submit a proposal and the minimum requirements proposers must meet to be eligible for consideration.
The Department expects the contract to be executed in May 2025, after contract negotiations have been successfully completed. The contract term will be three years, from January 1, 2026 through December 31, 2028.
The deadline for receipt of proposals for this solicitation is 2:00 p.m. CST on Friday, January 31, 2025. Submit proposals electronically to ETFSMBProcurement@etf.wi.gov and ETFSMBInsuranceSubmit@etf.wi.gov. Late submissions may not be considered.
This solicitation is authorized under Chapter 40 of the Wisconsin State Statutes. All decisions and actions regarding this solicitation are solely under the authority of the Board. Procurement statutes and rules that govern other State of Wisconsin agencies may not be applicable.
Any news releases or release of broadcast e-mails pertaining to this solicitation, any resulting contract(s), or the acceptance, rejection, or evaluation, or review of vendor proposals shall not be made without the prior written approval of the Department.
NOTE: All modifications and other information associated with the solicitation will be posted on this webpage. Interested vendors are encouraged to check this site for updates frequently. No other notification regarding modifications will be provided.
Uploaded Documents
ET-7422 Supplemental Plan Guidelines (Vision and Accident)Attachment F - Department Terms and Conditions (DTCs)
Attachment G - Designation of Confidential and Proprietary Information