STATE OF WISCONSIN DEPARTMENT OF EMPLOYEE TRUST FUNDS

INVITATION TO NEGOTIATE

for Supplemental Vision (ETB0043)

Supplemental Accident (with Accidental Death & Dismemberment) (ETB0044)

***DO NOT use the eSupplier Portal to submit questions or to submit a proposal. Instructions for submitting questions and proposals are included in the ET-7422 Supplemental Insurance Guidelines and Attachments A-G, attached below, at this link https://etf.wi.gov/node/25651.***

The purpose of this Invitation to Negotiate is to solicit proposals from interested and qualified vendors that possess the resources and expertise to administer the employee-pay-all supplemental insurance plans for vision and accident with an accidental death and dismemberment plan for plan years 2023-2025.

The State of Wisconsin Department of Employee Trust Funds (Department), located in Madison, Wisconsin, administers the Wisconsin Retirement System (WRS), the Group Health Insurance Program (GHIP), and a variety of other public employee benefit programs for State of Wisconsin (State) employees and many local governments. The WRS is the 8th largest public pension fund in the nation and the Department’s largest program, providing retirement benefits for more than 652,680 current and former State and local government employees on behalf of approximately 1,500 employers. WRS participants include public school teachers, current and former employees of State agencies, and employees of most local governments. The Department is overseen by independent governing boards and funds are held on behalf of the benefit program beneficiaries in the Public Employee Trust Fund created and regulated under Chapter 40 of the Wisconsin State Statutes.

The Department intends to use the results of this solicitation to award a contract for supplemental vision and a contract for supplemental accident with an accidental death and dismemberment (AD&D) plan. The contracts will be administered and managed by the Department, with oversight by the State of Wisconsin Group Insurance Board (Board). The ET-7422 Supplemental Guidelines, including Attachments A-G, and the awarded proposals will be incorporated into their respective contract.

The Department expects the contracts to be executed in May 2022, after contract negotiations have been successfully completed. The contract terms will be three years, from January 1, 2023 through December 31, 2025.

The deadline for receipt of proposals for this solicitation is 2:00 p.m. CST on Monday, January 31, 2022. Submit proposals only electronically to both of the following two email addresses:  ETFSMBProcurement@etf.wi.gov and ETFSMBInsuranceSubmit@etf.wi.gov. Late submissions may not be considered.

ET-7422 Supplemental Guidelines detail the procedures proposers must follow to submit a proposal and the minimum requirements that proposers must meet to be eligible for consideration. These Guidelines and Attachments A-G are available below.

This solicitation is authorized under Chapter 40 of the Wisconsin State Statutes. All decisions and actions regarding this solicitation are solely under the authority of the Board. Procurement statutes and rules that govern other State of Wisconsin agencies may not be applicable.

Any news releases or release of broadcast e-mails pertaining to this solicitation, any resulting contract(s), or the acceptance, rejection, or evaluation, or review of vendor proposals shall not be made without the prior written approval of the Department.

NOTE: All modifications and other information associated with the solicitation will be posted on this webpage. Interested vendors are encouraged to check this site for updates frequently. No other notification regarding modifications will be provided.

Uploaded Documents

ET-7422 Supplemental Guidelines 2023-2025 FINAL.pdf
Attachment F - DTCs 7.1.2020 pdf version.pdf
Attachment G - Design of Conf. Info.pdf
ETB0043 Supplemental Vision Questions and Answers 1.10.2022
Vision enrollment by Zip Code 1.07.2022