This page is designed to support HR admins at the Universities of Wisconsin in assisting employees with My Insurance Benefits, an application within the My Benefits portal. Here, you’ll find everything you need— user guides to employer manuals, forms, and more—to help your team navigate and make the most of the new system.
Log In to My Benefits for Employers
Jump to Section
- Job Aids
- My Insurance Benefits Guides and Employer Procedures
- UWs Employer Manuals
- Retiring and Terminating Employees
- Employees Unable to Use My Benefits (Paper Applications)
Job Aids
My Insurance Benefits Guides and Employer Procedures
- My Insurance Benefits HR Administrator Guide (ET-1110)
- My Insurance Benefits Qualifying Life Event and Change Reason Companion Guide (ET-1141)
- Coming soon - My Insurance Benefits User Guide (ET-1109)
- Employer Transaction Application Guide (ET-1113)
- Employer Insurance Administration System (IAS) Procedures (ET-1111)
UWs Employer Manuals
- State Agency Health Insurance Standards, Guidelines and Administration Employer Manual (ET-1118uw)
- State of Wisconsin Supplemental Benefit Plans Administration Manual (ET-1158uw)
- Income Continuation Insurance Administration Manual - State (ET-1119uw)
- Wisconsin Public Employers Group Life Insurance Program Administration Manual (ET-1117uw)
Retiring and Terminating Employees
Access to My Insurance Benefits
- Access Ends Upon Termination: Once an employer submits a termination to ETF, the employee's online access to My Insurance Benefits will end.
- Download Benefit Summary Before Leaving: Encourage employees to download and save a copy of their Employee Benefit Summary Report from My Insurance Benefits before their termination date. HR Administrators can also download this report on behalf of the employee.
- Future Access for Retirees: My Insurance Benefits will be available in the future for retirees.
Continuation of Benefits in Retirement
- Automatic Continuation of Benefits: Health and State Group Life Insurance benefits will continue automatically into retirement.
- Action Required for Supplemental Coverage: Employees must complete continuation forms to maintain supplemental dental and vision coverage in retirement.
- Supplemental Dental Deductions: Please note that annuity deductions for supplemental dental insurance are not currently available.
Employer Responsibilities
- Submit Sick Leave Certification Promptly: Sick leave certifications should be submitted as soon as possible to avoid delays in benefit processing.
- Provide Continuation Forms: HR Administrators must provide retiring employees with the necessary forms to continue their supplemental dental and vision coverage:
Employees Unable to Use My Benefits
Always direct employees to use the My Benefits to enroll in or change benefits. If an employee is unable to use the system, they may complete a paper application:
- Health Insurance Application/Change Form (ET-2301)
- Supplemental Insurance Application/Change (ET-2339)
- Employee Reimbursement Accounts (ERA) Enrollment (ET-2384)
- Health Savings Account (HSA) Enrollment (ET-2385)
- Income Continuation Insurance Application - State (ET-2307)
- Life Insurance Application/Cancellation/Refusal (ET-2304)
Employers are responsible for entering paper applications into My Insurance Benefits on behalf of the employee. Paper applications must be retained by the employer and made available to ETF upon request. Paper applications must be retained for eight years after an employee terminates state service.