As part of our modernization journey, ETF is partnering with Benefitfocus to implement a best practices-based, fully integrated Insurance Administration System (IAS).

The new IAS will:

  • Support administration for ETF-administered health, dental, vision, accident, life, and income continuation insurances.
  • Replace our current health insurance system, myETF Benefits (MEBS).
  • Provide one source of data for employee information related to ETF-administered benefits.

Learn More About the Project’s Scope

This page is a resource for local employers to learn about the IAS project, register for upcoming meetings, and view past meeting recordings. You can also learn about the information that ETF will need from you, and what requirements you and your employees will have in order to sign up for benefits. As the project continues, this page will be updated with more resources.

Upcoming Meetings

No meetings are currently scheduled. 

Past Meetings

Recorded MeetingAgendaAdditional Resources
December 2023 ETF Local Update

See 45:57 of the ETF Local Update for an IAS update including:

  • Online Access Security Agreement
  • ETA Conversion File
  • ICI and Accident File
  • Next steps
Slide deck for December 2023 ETF Local Update
September 2023 Employer ForumCompleting the required IAS Employer Medical Premium Contribution template

Presentation slide deck for September 2023 Employer Forum

2024 Employer Medical Premium Contribution template

March 7, 2023  Employer Forum
  • IAS project review
  • Demonstration, highlighting new functionality
  • Project timeline and upcoming events

Questions and answers transcript for March 7 forum

 

December 12, 2022  Employer Forum
  • IAS project overview
  • Project timeline
  • Demonstration
  • Next steps for employers
Questions and answers transcript for December 12 forum

Project Scope

Functionality

The new system will include:

  • Eligibility and Enrollment, including member decision support tools and flexible business rule configuration.
  • Data Management through electronic file transfers and data integration between ETF, employers, and benefit carriers.
  • Reporting and Analytics, including a library of standard reports and robust ad hoc query, reporting, and analytics functionality.
  • COBRA Administration
  • Billing and Payments, including direct-billing services and consolidated invoice management.
  • Communication and Engagement via mobile app capabilities, data-driven messaging, and educational videos.
  • Web-Based, Self-Service Functionality for all users, including ETF staff, members, employers, and third-party administrators.

Insurance Benefits

The new system will include the following benefits:

  • Health Insurance
  • Uniform Dental Insurance
  • Supplemental Dental Insurance (Preventive, Select, and Select Plus)
  • Supplemental Vision Insurance
  • Accident Plan
  • Income Continuation Insurance
  • Life Insurance

Note: long-term care insurance is out of scope and will not be included in the system.

Project Timeline

The timeline will be updated as more information becomes available.

Upcoming Tasks

Quarter 1 2024:  

  • Employers will receive a conversion file with employee information from ETF systems. You will be asked to review the file and complete any missing required information.
  • ETF, Benefitfocus, and employers will work together on validating and testing the files.  

Quarter 2 2024:  

  • Employers will attend training for the new system.   
  • Employers will be responsible for distributing information regarding the new system to their employees.  

2025: System goes live for all eligible employers and members.

Completed Tasks

Quarter 4 2022: ETF outreach for initial intake information 

Quarter 1 2023: Local employer phase kickoff 

Quarter 1 - 2 2023: Local employer discovery 

Quarter 2 2023: Initial testing

Quarter 4 2023

  • Benefitfocus will set up individual employers within the system.  
  • Employers will provide ETF with 2024 medical premium contribution information.  
  • Employers will complete the ETF Online Access Security Agreement – IAS (ET-8928i) form to request access to the IAS for their payroll, benefits, and/or human resources staff.