As part of our modernization journey, ETF is partnering with Benefitfocus to implement a best practices-based, fully integrated Insurance Administration System (IAS).
The new IAS will:
- Support administration for ETF-administered health, dental, vision, accident, life, and income continuation insurances.
- Replace our current health insurance system, myETF Benefits (MEBS).
- Provide one source of data for employee information related to ETF-administered benefits.
Learn More About the Project’s Scope
This page is a resource for local employers to learn about the IAS project, register for upcoming meetings, and view past meeting recordings. You can also learn about the information that ETF will need from you, and what requirements you and your employees will have in order to sign up for benefits. As the project continues, this page will be updated with more resources.
My Benefits Employer News
My Benefits Employer News is a monthly newsletter to keep you informed about ETF’s new Insurance Administration System. You’ll learn about system functionality, upcoming policy changes, key dates, system training, and support.
File Transfer Login Resources
As part of transferring files to SharePoint Online you will need to use Multi-Factor Authentication (MFA). MFA is a modern technology that is used to secure accounts and data across many different business applications. You may be familiar with MFA from using it with banking, email, or other mobile applications.
Multi-Factor Authentication Setup Guide
Upcoming Meetings
No meetings are currently scheduled.
Past Meetings
This information represents the state of the IAS project at the time of the meeting. As this is an active project, the information is subject to the changes of ongoing discovery and testing.
| Recorded Meeting | Agenda | Additional Resources |
|---|---|---|
| December 2023 ETF Local Update | See 45:57 of the ETF Local Update for an IAS update including:
| Slide deck for December 2023 ETF Local Update |
| September 2023 Employer Forum | Completing the required IAS Employer Medical Premium Contribution template | |
| March 7, 2023 Employer Forum |
| Questions and answers transcript for March 7 forum
|
| December 12, 2022 Employer Forum |
| Questions and answers transcript for December 12 forum |
Project Scope
Functionality
The new system will include:
- Eligibility and Enrollment, including member decision support tools and flexible business rule configuration.
- Data Management through electronic file transfers and data integration between ETF, employers, and benefit carriers.
- Reporting and Analytics, including a library of standard reports and robust ad hoc query, reporting, and analytics functionality.
- COBRA Administration
- Billing and Payments, including direct-billing services and consolidated invoice management.
- Communication and Engagement via mobile app capabilities, data-driven messaging, and educational videos.
- Web-Based, Self-Service Functionality for all users, including ETF staff, members, employers, and third-party administrators.
Insurance Benefits
The new system will include the following benefits:
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Note: long-term care insurance is out of scope and will not be included in the system.
Project Timeline
The timeline will be updated as more information becomes available.
Upcoming Tasks
Quarter 1 2024:
- Employers will receive a conversion file with employee information from ETF systems. You will be asked to review the file and complete any missing required information.
- ETF, Benefitfocus, and employers will work together on validating and testing the files.
Quarter 2 2024:
- Employers will be responsible for distributing information regarding the new system to their employees.
2025: System goes live for all eligible employers and members.
Completed Tasks
Quarter 4 2022: ETF outreach for initial intake information
Quarter 1 2023: Local employer phase kickoff
Quarter 1 - 2 2023: Local employer discovery
Quarter 2 2023: Initial testing
Quarter 4 2023
- Benefitfocus will set up individual employers within the system.
- Employers will provide ETF with 2024 medical premium contribution information.
- Employers will complete the ETF Online Access Security Agreement – IAS (ET-8928i) form to request access to the IAS for their payroll, benefits, and/or human resources staff.